HR Coordinator

Description:

Are you a detail-driven professional who thrives on keeping things organized, accurate, and running smoothly? Do you enjoy being the go-to person for all things HR operations? If so, we’d love to meet you!

We’re looking for an HR Coordinator who will play a vital role in supporting our HR team and ensuring a seamless employee experience. This role is perfect for someone who enjoys working behind the scenes to make a big impact—whether it’s onboarding new hires, managing benefits, or keeping our systems and records in top shape.

The McShane Companies, recognized in numerous Best Places to Work rankings, is a leading name in national real estate and construction, specializing in the multi-family, industrial, commercial, and education markets. With headquarters in Rosemont, IL, and regional offices in Alabama, Arizona, Tennessee, Texas, and Wisconsin, our impact spans nationwide.

What You’ll Do:

• Benefits Administration: Assist employees with benefit inquiries, coordinate enrollments, and support annual open enrollment processes. Review and reconcile insurance plan invoices with precision and timeliness. Monitor and maintain accurate records for employee leaves, ensuring compliance and clear communication.
• New Hire Onboarding: Own the communication process for new hires, ensuring a smooth and welcoming experience from offer to Day One.
• HRIS Maintenance: Keep HR systems updated with employee data and organizational changes. Provide login assistance as needed and become proficient in HRIS reporting.
• Compensation Administration: Communicate to Payroll each pay period regarding required pay adjustments. Assist the Director of Compensation & Benefits with the preparation of merit increase letters and Total Rewards Statements.
• Compliance: Utilize knowledge of regulatory requirements by ensuring completion and proper documentation of I-9 forms; preparing and filing Form 5500s and EEO-1s; responding to unemployment claims and government surveys (DOL, BLS, etc.), as well as communicating important regulatory updates to employees.
• Employee Offboarding: Guide departing employees through the separation process, provide clear information regarding their transition, and ensure final pay is processed accurately and in compliance with all federal, state, and local regulations.
• Employee Support: Respond to employee inquiries regarding company policies and benefits. Maintain employee benefits information and departmental resources on HR Sharepoint site.
• General HR Support: Provide support across various HR functions, contributing to projects and process improvements.

Requirements:

• Minimum 4 years’ related HR experience
• A sharp eye for detail and a love for organization.
• Strong communication skills and a service-oriented mindset.
• Comfort with handling confidential information and multitasking in a fast-paced environment.
• Experience with HRIS systems and Microsoft Office Suite.
• Bachelor’s degree in Human Resources Management, Business Administration, or related field a plus

Why You’ll Love It Here:

• You’ll be part of a collaborative HR team that values your input and supports your growth.
• You’ll help shape the employee experience from day one.
• You’ll work in a dynamic environment where your attention to detail truly makes a difference.

Key Information:

• Full-time, in-office position.
• Must live within one hour of Rosemont, IL.
• Authorization to work in the U.S. required.

Starting Salary:

$60,000 - $75,000 per year

The McShane Companies cultivate a culture of inclusion where every individual’s unique background and perspective are embraced. We provide equal employment opportunities to all employees and applicants and make all employment-related decisions without regard to race, religion, color, sex, sexual orientation, gender identity, national origin, age, or disability, or any other characteristic protected by federal, state, or local laws.

No Agency Inquiries Please: The McShane Companies (McShane Construction Company, Cadence McShane Construction Company, and Conor Commercial Real Estate) do not accept unsolicited resumes, candidates’ names or summaries from staffing agencies, search firms, or third-party recruiters. The McShane Companies will not pay a placement fee in connection with any such unsolicited resumes.