HR Coordinator

• Authority to formulate, affect, interpret, or implement HR policies or operating practices.
• Carries out major assignments in conducting the HR operations of the business.
• Performs HR functions that affect business operations to a substantial degree.
• Involved in planning short- and long-term HR business objectives.
• Ability to arrive/report to work on time and ready to work.
• Ability to abide by principles of EEO compliance and a workplace of dignity and respect.
• Ability to work cooperatively in a group/team setting.
• Ability to demonstrate a positive attitude and consistently provide timely, professional customer service.
• Ability to show respect to others.
• Ability to abide by core values, mission statement and Policy and Procedures of the agency.
• Have strong organizational skills with demonstrated ability to handle multiple tasks while maintaining composure under stress.
• Carries out delegated assignments in conducting the operations of the business.
• Ability to prioritize tasks based on time constraints.
• Ability to take initiative.
• Ability to develop tracking systems to ensure compliance with deadlines.
• Requires verbal, written and computer skills as well as the ability to maintain confidentiality.
• Ability to work independently on assignments.

• Proficiency in Microsoft Suites.

• Back up for the low volume prevention programs, to include offers, onboarding, terms, and organizational charts.
• Back up for recruitment activities: including posting, advertising, recruiting, and attending job fairs.
• Back up for the Live-Scan for Level 2 federal background screen fingerprint machine for new hires, volunteers/interns and current YFA staff who require reprinting for 5-year re-screens.
• Uploads and tracks education, driver’s license, and certifications in the HRIS database.

Personnel Document Management:

• Oversees personnel file maintenance, including utilization of checklists & spreadsheets to ensure that files are current.
• Update and organize employee job descriptions and ensure that updated job descriptions are available to all employees on SharePoint.
• Tracks and communicates probationary performance evaluations that are due, following up to ensure that evaluations have been completed timely, and if not, reporting to program management which evaluations remain outstanding.
• Responsible for the organization, coordination, and accurate maintenance of personnel files, including preparation of files for audit/QI purposes for all relicensures and monitoring for HR related items.
• Assists with the oversight of employee paperwork sent to supervisors for completion or return, such as auto insurance requests, driver’s licenses, five-year background re-screens, updated HR forms, plans and handbook; and ensures that all personnel files are accurate and complete.
• Handles annual certification renewals for Case Managers and ensures timely renewal and payment.

• Assists with the organization, coordination, and daily workflow of HR tasks.
• Conducts other duties as assigned by immediate supervisor or management.
• Manage DCF required trainings annually, creating events, tracking completion, and ensure all updated trainings are completed annually.
• Assist with the backlog of items to ensure items have been scanned in and saved properly, prior to archiving files.

• Lead on all relicensure/monitoring to collect information from various departments to ensure items are provided timely and accurately.