HR Coordinator

Location: Redlands, CA, 92373

Reports to: Director, Human Resources

Role Overview

We are looking for a detail-oriented and creative HR Coordinator to be the heartbeat of our workplace. This role is a unique blend of essential administrative operations and high-impact culture building. One day you’ll be ensuring our historical records are seamlessly digitized into our HRIS; the next, you’ll be supporting the design of an immersive onsite experience for our global team.

If you are someone who finds satisfaction in "getting the house in order" but lives for the "wow factor" of a well-planned event, this is the role for you.

Key Responsibilities

The Essentials (Operational Excellence)

• Office Logistics: Manage daily mail distribution, package handling, and office supply inventory.
• Meeting Support: Coordinate logistics for lunch meetings, including meal ordering, dietary restriction tracking, and room setup.
• Travel Coordination: Act as the point of contact for team travel, booking flights/hotels and troubleshooting itineraries.
• Data Digitization: Lead the project to transition paper employee files into our HRIS, ensuring accuracy, confidentiality, and organized digital filing.

The Creative (Employee Experience & Culture)

• Onsite Design: Support the transformation of standard office meetings into memorable "onsite" experiences through creative themes, layout design, and engagement activities.
• Event Planning: Conceptualize and execute company-wide events, from monthly events to large-scale holiday parties.
• Recognition Initiatives: Support and evolve our employee recognition programs, ensuring our team feels seen and celebrated for their milestones.
• Culture Building: Partner with leadership to brainstorm and launch new initiatives that improve the daily "employee experience" and office vibe.

Qualifications

• Operational Agility: You are just as comfortable in a spreadsheet or HRIS as you are in Canva or a brainstorming session.
• Detail Obsessed: You can successfully navigate between big picture events and thoughtful details.
• Hospitality Driven: You have a natural "concierge" approach to supporting others.
• Tech Savvy: Familiarity with HRIS platforms (e.g., Paycor) and design software such as Canva is a plus.
• Proactive Problem Solver: You don’t just report a problem; you come to the table with two potential solutions.

• Stationary Work: Must be able to remain in a stationary position (sitting or standing) for 70% of the day while performing digitization and administrative tasks
• Movement: Frequently moves about the office to access file cabinets, office machinery, and distribute mail.
• Lifting & Transport: Constantly positions self to maintain files in low or high cabinets. Must be able to lift and carry up to 25 lbs (e.g., boxes of paper, catering trays, or event supplies).
• Vision & Typing: Constant use of a computer and other office productivity machinery (scanners, printers). Requires the ability to see and read digital and paper documents clearly to ensure accurate data entry.
• Communication: Frequently communicates with employees, vendors, and guests. Must be able to exchange accurate information in these situations.
• Environment: This is an in-office position located in Redlands, CA The role operates in a professional office environment with standard lighting and climate control, but also requires active movement through common areas for event setup and meal coordination.