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HR Coordinator
Hygiena provides rapid microbiology diagnostic tests and solutions for mission-critical, time-sensitive processes around the world. Hygiena’s proprietary diagnostic technologies enable customers to; prevent illness and save lives, comply with regulations, protect products and brands, run businesses more effectively. Solutions are sold in a wide range of industries globally, but the core focus is food safety. Headquartered in Camarillo, California and with offices around the world, we are actively looking for talented individuals to help grow the business!
At Hygiena we believe:
- In providing the highest quality products & service
- Being a leader in innovation
- Having a compelling desire to improve and win in the marketplace
- In contributing positively not only in the workplace, but in our community and environment!
With rapid growth comes opportunity. We are looking for an HR Coordinator to join our team in Camarillo! This is a temporary position.
Responsibilities:
- Serves as a key liaison between HR and our employees. Main HR point of contact in providing employee customer service and their day-to-day needs; provides Spanish translation and interpretation of communications, policies and general inquiries; distributes written and published communications to employees; responds to department leaders on HR inquiries and elevates issues to the appropriate HR leader. Ensure all employee responses are timely, thorough, service-minded, and fully resolved.
- Oversee employee offboarding process, including verbal and written communications with employee and manager, issuing and following up on offboarding checklists, notification of leaver to IT, Payroll, and other key HR stakeholders, preparing exit documents and/or separation packages, conducting exit interviews, and terminating employee in the HR system. Maintains and updates all offboarding process documents and legally required notices to ensure compliance.
- Completes special reports and projects for HR team leaders, including but not limited to: audits, document filing, org charts, employee surveys, DiSC reporting, total rewards statements, bulk merge documents, etc. Utilizes analytical and design skills, including AI and Excel graphs, to deliver high quality and visually appealing results. Approves bi-weekly payroll register and payroll changes reports prior to payroll transmission related to offboarded employees.
- Oversee employee recognition programs and processes, including posting monthly anniversary list in ADP WFN, ordering employee gifts for life events and retirements, and issuing community contributions and tuition reimbursements. Coordinates the launch of a new annual Employee of the Year program in partnership with the VP of Operations, including the documentation of the program outline and selection process, preparing written communications and postings on One Hub and WFN, coordinating committee meetings, and other associated tasks.
- Responsible for ensuring the delivery of essential HR communications by: ensuring the functionality and utilization of on-site employee computer kiosks (HR & Production areas), the regular review and response to messages received in the general HR email inbox, ordering and maintaining labor law posters and other legally required postings to ensure compliance, and updating the ADP & OneHub Intranet employee portals, including posting new employee profiles and new/updated policies.
- Supports employee events in partnership with HR leaders and the Executive Assistant to CEO, including but not limited to annual holiday parties, wellness events and flu clinics, sales meetings, and HR team events. Assists with planning and providing day-of, on-site support as requested, including event set-up/tear-down, Facilities team coordination, and event execution.
- Ensure HR Share Point files are well organized, folders are cleaned up and/or purged of old documents no longer in use, and the site is easily navigated. Works with HR team leaders to ensure files are moved off computer desktops and into appropriate share folders for preservation and continuity of information.
- Initiates and completes targeted research projects as delegated by the HR Manager and HR leadership team.
- Trains and backs up other HR team members to ensure seamless continuation of process in the event of absence or leave, as assigned. Areas could include new hire onboarding, ADP data entry, leave management, workers comp, or benefits.
Qualifications:
-
Bachelor’s Degree in Business or a related field and/or 1-2 years of Human Resources experience required; Human Resources experience may include the following:
- Working in varied HR disciplines in assisting or other capacity, including HRIS, Recruitment, Benefits, Employee Engagement, HR Compliance, filing and data entry
- Strong knowledge of Microsoft Office (Outlook, Word, Excel, Visio, PowerPoint) required.
- Knowledge of Human Resources core functions and Federal and State employment law.
- Bilingual in Spanish and English required (verbal and written).
Salary Range (applicable to California):
$24.00 - 26.00 per hour DOE
Skills/Abilities:
- Comfortable with interacting and working with all levels of customers, both internal and external; good interpersonal skills, team motivation and outgoing personality
- Excellent adaptability in a fast-paced environment with the flexibility and willingness to take on new tasks and projects.
- Ability to speak and write clearly and accurately.
- Attention to detail and accuracy.
- Effective listening skills
- Multi-tasking capabilities
- Must have in-depth analytical and problem-solving skills.
- Must be able to use discretion and independent judgement.
Why you’ll want to join our team:
Teamwork as a core value.
At Hygiena, our emphasis on teamwork and cross-functional communication enables us to build stronger bonds within our business.
Be a part of something big.
Hygiena plays a critical role in helping to prevent global health crisis such as foodborne illness, healthcare-associated infections, and other outbreaks.
Giving back to our communities.
Hygiena believes in giving back by supporting local organizations committed to improving the lives of children and youth in our communities.
We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Hygiena participates in E-Verify.
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