HR Coordinator

Position Title: HR Coordinator

FLSA Status: FULL TIME, non-exempt

Department: Executive Office

MISSION STATEMENT:

As an organization grounded in the Latino community of Washington State, it is the mission of El Centro de la Raza (The Center for People of All Races) build the Beloved Community* through unifying all racial and economic sectors; to organize, empower, and defend the basic human rights of our most vulnerable and marginalized populations; and to bring critical consciousness, justice, dignity, and equity to all the peoples of the world.

JOB SUMMARY:

The Human Resources Coordinator provides administrative and operational support to the Human Resources department, with a primary focus on onboarding, applicant tracking system (ATS) coordination, HR systems support, and employee record management. This role supports the daily execution of HR processes to ensure smooth and efficient employee lifecycle experience while maintaining accuracy, confidentiality, and compliance with organizational policies.

This job description is not designed to contain a comprehensive listing of all duties. Responsibilities may change at any time with or without notice. Requires a 6-month evaluation period.

HR Administration

• Maintain accurate and up-to-date employee records in HRIS and personnel files (digital and paper)
• Process new hire, employee change, and termination documentation
• Respond to routine HR-related inquiries and escalate complex matters as appropriate
• Prepare standard HR reports (e.g., headcount, onboarding status, compliance tracking)
• Provide general clerical and administrative support to the HR department

Onboarding & Offboarding

• Coordinate onboarding logistics, including orientation scheduling, documentation, and system access
• Process new hire paperwork and ensure completion of onboarding requirements
• Coordinate background checks and employment verifications
• Track I-9 documentation and onboarding completion
• Assist with offboarding documentation and equipment tracking

ATS & Recruiting Support

• Post job openings and manage postings in the applicant tracking system
• Monitor candidate pipelines and application flow
• Coordinate interview scheduling and candidate communications
• Track recruiting activity and hiring progress

General Support

• Assist with the rollout of HR processes and initiatives as assigned
• Maintain internal HR tracking tools and logs
• Work collaboratively with other departments to support HR-related coordination needs
• Perform other related duties as assigned

WORKING CONDITIONS:

Works in a general office environment and a classroom environment at EL Centro de la Raza. Works a minimum of 40 hours per week. May require a flexible schedule. May work different hours on different days. May require some local travel.

• Remote work eligible: Hybrid. This position will generally work from an office workstation but may be permitted to work from home in certain circumstances.
  • El Centro reserves the right to change any or all conditions under which this position is permitted to work remotely or withdraw permission to work remotely with or without advance notice.

ESSENTIAL QUALIFICATIONS:

• Associates degree in related field and 2 years of HR or administrative experience, or an equivalent combination of education and work experience.
• Experience supporting onboarding and recruiting processes
• Familiarity with ATS and HRIS systems (Paycom preferred)
• Strong organization, communication, and interpersonal skills
• Ability to maintain strict confidentiality
• Bilingual English/Spanish; preferred.

SKILLS/TECHNICAL KNOWLEDGE:

• Proficiency in Microsoft Office Suite
• Experience working with ATS platforms and HRIS systems
• Strong attention to detail and ability to manage multiple priorities
• Professional communication skills and customer-service orientation

PHYSICAL REQUIREMENTS:

• Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate telephone, desktop or laptop computer
• Ability to lift up to 35 lbs.