HR Executive

Detailed Description of Main Tasks and Responsibilities

• Manage daily HR operations including attendance, registers, work plan updates, leave management, and HR time office software.
• Monitor security gate operations including employee entry, security staff attendance, cab arrivals, and verification of contract labour attendance.
• Supervise and guide HR & Admin team members to ensure proper attendance and leave management processes.
• Manage end-to-end recruitment including sourcing, screening, interviews (virtual and direct), offer follow-up, medical examinations, and appointment formalities.
• Conduct background verification and validate employee credentials before onboarding.
• Manage onboarding, induction, joining formalities, factory tours, accommodation, transportation, and exit interview processes.
• Maintain employee master data, create and update personal files, and verify KYC and supporting documents.
• Oversee HRMS/HRMIS administration and ensure accuracy of employee data and reports.
• Prepare and maintain HR reports including MIS, QMR, work plans, daily activity reports, and MOM.
• Oversee contract labour deployment, compliance, and coordination with manpower suppliers.
• Coordinate manpower requirements with vendors as per operational needs.
• Verify vendor bills and ensure timely processing in coordination with Accounts.
• Manage vendor agreements and maintain vendor relationship records.
• Coordinate and monitor canteen operations ensuring food quality, hygiene, and cost control.
• Manage visitor records, vendor entry registers, and related documentation.
• Liaise with government authorities including sanitary inspectors, panchayat offices, and employment exchanges for statutory compliance.
• Ensure timely submission of statutory returns and maintenance of statutory registers.
• Review compliance records including monthly medical examinations, committee meetings, and statutory documentation.
• Organize medical camps, employee health monitoring programs, and factory doctor visits.
• Conduct mock drills and coordinate safety awareness activities.
• Supervise factory security operations including security personnel, access control, CCTV monitoring, and asset protection.
• Oversee Environment, Health, and Safety (EHS) compliance and conduct regular inspections.
• Coordinate employee performance appraisal processes with departmental heads and maintain documentation.
• Implement, update, and maintain HR & Admin SOPs and ensure training compliance.
• Manage official correspondence, departmental documentation, and record keeping.
• Verify attendance data and coordinate with Accounts for accurate and timely salary processing.
• Ensure confidentiality and proper maintenance of all employee and statutory records.

Qualification

• Master’s Degree (MBA / PGDM/ MLM/ MPM&IR / MSW – HR) preferred.
• Labour law or industrial relations certification is an added advantage.
• Certified HR management professionals are preferred.

Experience

• 3–7 years of experience in HR & Admin functions.
• Minimum 2–3 years of experience in Pharmaceutical / Manufacturing industry Mandatory.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹45,000.00 per month

Benefits:

• Commuter assistance
• Health insurance
• Provident Fund

Work Location: In person