HR Executive - Shared Services, KSA

Key Responsibilities

Procurement Support

• Initiate and manage PR creation for HR-related requirements across business units.
• Coordinate RFQ processes, ensuring completeness and accuracy of data.
• Support award negotiation and approval workflows, including documentation and supplier evaluation.

Purchase Order Management

• Create and submit POs based on approved awards.
• Ensure all required details and supporting documents are accurately included.
• Track PO approvals and maintain records for audit and compliance.

Goods Received Note (GRN) Processing

• Verify invoices, POs, and attendance with regional HR teams.
• Generate GRNs and update trackers accordingly.
• Communicate with vendors regarding GRN status and invoice uploads.

Vendor & Stakeholder Coordination

• Assist vendors in navigating the invoice submission portal.
• Follow up with regional HR and vendors to ensure timely invoice processing and avoid delays.
• Maintain updated approval hierarchies and BPA contracts in coordination with relevant teams.

Tracker & Documentation Maintenance

• Monitor and update trackers for PR, RFQ, PO, and GRN activities.
• Ensure accurate logging of raise and closure dates.

Periodically review processes for improvement opportunities.

Key Responsibilities

Procurement Support

• Initiate and manage PR creation for HR-related requirements across business units.
• Coordinate RFQ processes, ensuring completeness and accuracy of data.
• Support award negotiation and approval workflows, including documentation and supplier evaluation.

Purchase Order Management

• Create and submit POs based on approved awards.
• Ensure all required details and supporting documents are accurately included.
• Track PO approvals and maintain records for audit and compliance.

Goods Received Note (GRN) Processing

• Verify invoices, POs, and attendance with regional HR teams.
• Generate GRNs and update trackers accordingly.
• Communicate with vendors regarding GRN status and invoice uploads.

Vendor & Stakeholder Coordination

• Assist vendors in navigating the invoice submission portal.
• Follow up with regional HR and vendors to ensure timely invoice processing and avoid delays.
• Maintain updated approval hierarchies and BPA contracts in coordination with relevant teams.

Tracker & Documentation Maintenance

• Monitor and update trackers for PR, RFQ, PO, and GRN activities.
• Ensure accurate logging of raise and closure dates.

Periodically review processes for improvement opportunities.

Qualifications & Skills

• Bachelor’s degree in Business Administration.
• 1–3 years of experience in procurement
• Strong understanding of procurement systems and workflows.
• Proficiency in MS Excel and ERP systems.
• Excellent communication and coordination skills.
• Detail-oriented with strong organizational abilities.

Our journey started in 1973 with a single store in Bahrain. Since then, we have grown into a global retail and hospitality group. The proud creator of 25 plus value led, own-built brands across retail, hospitality, food, and leisure.

Over the years, our UAE - based group has evolved into a comprehensive retail and hospitality entity, with over 2200 retail stores, leisure, and hospitality outlets, panning the GCC, Middle East, India, Southeast Asia, and Africa. Today, Landmark Group is one of GCC's largest omnichannel retailers and India's top home and fashion retailer.

We take immense pride in the organic growth of our retail brands, which have blossomed into household names. From Max, Splash, Babyshop, Centrepoint, Shoemart, Homecentre, Emax, Fitness First, to Funcity, to name a few, our brands span across a multitude of categories, enriching the lives of countless families over the past decade.