HR Executive/Admin

1. Recruitment & Onboarding

• Manage end-to-end recruitment process including job posting, candidate screening, interview scheduling, and selection coordination.
• Prepare and issue offer letters, appointment letters, and internship confirmation letters.
• Coordinate with department heads to identify staffing needs and job requirements.
• Maintain candidate records and update recruitment trackers on time.
• Conduct employee orientation and ensure smooth onboarding for new hires, interns, and consultants.
• Create and maintain induction materials and manage induction schedules.

2. Employee Documentation & Record Management

• Prepare and maintain complete employee files (soft & hard copies)
• Ensure timely uploading and organization of employee data in the Document Management System.
• Manage and track renewals of contracts, internships, and consultant agreements.

3. HR Operations

• Update and manage daily HR sheets (attendance, onboarding, contract renewals etc.).
• Prepare experience letters, internship completion letters, and other HR-related correspondence.
• Ensure timely completion of payroll-related documentation and employee confirmations.
• Handle employee offboarding: clearance forms and account closure coordination.

4. Performance & Evaluation

• Assist supervisors in preparing appraisal forms and evaluation reports.
• Ensure timely collection and filing of performance appraisal documents.
• Support HR management in data analysis and report generation related to employee performance.

5. Communication & Coordination

• Draft, review, and send professional emails to employees and other departments.
• Act as a communication bridge between HR and other departments for policy updates, onboarding, or system access.
• Respond to employee queries related to HR policies, attendance, and documentation.
• Communicate with management regarding HR updates, reports, and compliance needs.

6. Administrative Support

• Oversee office administration tasks such as attendance tracking and asset allocation.
• Coordinate logistics for meetings, interviews, and HR events.
• Maintain updated contact lists and assist in organizing company events and trainings.
• Ensure office policies are properly implemented and maintained.

7. Compliance & Policy Implementation

• Ensure HR policies and procedures are implemented according to company standards.
• Maintain confidentiality of employee information and ensure data protection compliance.
• Support audits by providing accurate HR records and reports on request.
• Keep updated with labor laws and company HR policies to ensure adherence.

8. Reporting & Analysis

• Prepare daily,weekly and monthly HR reports, including:
• New hires and exits
• Tasks Reports
• Attendance and leave summaries
• Contract updates
• Recruitment status reports
• Present HR insights and statistics to management for informed decision-making.

9. Additional Tasks (Octacer Specific)

• Handle signatory tasks and ensure documents are properly signed by authorized personnel.
• Act as backup support for supervisors during absence.
• Participate in process improvement, employee engagement, and HR coordination projects.
• Collaborate with cross-functional team to align HR and administrative functions with company goals.

Job Type: Full-time

Pay: Rs50,000.00 - Rs70,000.00 per month

Work Location: In person