HR Generalist

Provide administrative support to the Director of HR and HR staff; responsible for HR functions to include, but not limited to: HRIS administration, recruitment, leave management, on & off-boarding, preparing all wage verifications, managing HR website page, HR record management. Must maintain the confidentiality of information and records.

Essential Job Duties And Functions:
The requirements listed below are representative of the knowledge, skill, and/or ability required.

Talent Management / Recruitment

• Prepare job vacancy announcements for “in-house” postings; as well as managing various individual sites such as Career Plug, Purple Briefcase, TWC, and other traditional advertising forums; close jobs as filled;
• Attend job fairs, both in-person and virtually, prepare and submit an annual progress report of training activities;
• Assist with and maintain HR intranet pages

Onboarding

• Offer letters, prepare files for the new hire benefits orientation, verify all online forms have been completed, schedule orientation, assist/conduct orientation,
• Conduct/assist with post-hire records management to include building employee folders, filing day to day employee record’s; assuring compliance with federal and state laws (I-9, retention); filing and maintenance of medical and benefit records

Administrative Duties

• Create and maintain a system to record purchase orders and p-cards as needed; respond to all wage verification requests, employment verification requests, and external compensation survey requests;
• Compile an excel spreadsheet listing agency and agency related logins as assigned to the position;
• Gather data and provide dashboards for submission to the board;

Leave Management

• Responsible for maintenance of EAP program through Lifeworks; LMS training assignments (Mineral Training) to include adding/removing employees;
• Responsible for all components of Worker’s Compensation claims to include processing, follow up; TIBs and MMI payout benefits; assist with the annual worker's compensation carrier audit;
• Responsible for accident investigation and assisting the Director of HR to develop a return to work program;
• Provide backup support to HR Specialist with all components of FMLA; track FMLA & Military leave and temporary assignment pay (stipends);
• Assist HR Director with internal surveys (stay surveys, engagement surveys, and surveys regarding pay, benefits, and other forms of compensation.

Compliance

• Assist departments in identifying safety training opportunities;
• Review and analyze accident and injury reports and identify areas of concern and recommend remedies to identified departments;
• Verify sites have accessible SDS notebooks and legal posters posted in a visible location

Offboarding

• Conduct exit surveys, assist departments through the exit process (provide the script); provide a list of items to be collected; notify Finance if a check needs to be cut in six (6) days; assist with COBRA notification;
• Cross-train with HR Generalists to provide backup support when needed and other tasks/duties as assigned.

Job Requirements
Formal Education:
Bachelors Degree in HR or related field required.

Experience:
Must have proficient knowledge of general HR procedures; requires a minimum of two years experience in a comparable, responsible position; and two (2) years of HR experience required.

Other Requirements:
Experience with Office 365 required; Power BI experience a plus; ability to create & proofread correspondence with strong spelling and grammar skills required; strong time management skills; able to deal with/assist employees with difficult and stressful issues courteously and diplomatically; punctuality and regular attendance is an essential function of the position.

• All employees are expected to adhere to OWBC ethics expectations
• Must be able to cooperate and work effectively with others
• Must be diplomatic, honest and fair
• Regular and punctual attendance is an essential function of the position
• Perform other duties as assigned or as they become apparent

Essential Functions
| F | Standing- required when making copies, meeting people, moving from work area to work area
| F | Handling- reports, vehicles, laptop, keys
| F | Hearing/Talking/Listening-communicate with employees and others, answer the telephone, participate in meetings, give presentations
| F | Fine Dexterity-operate computer, calculator, to write, mouse, projector tools
| F | Sitting-performing work at a desk, while reading, writing, in meetings, driving, riding in a vehicle to sites and meetings
| O | Kneeling/Crouching/Crawling-plug in equipment, when connecting PC components, plugging in cords, open lower desk drawers
| F | Walking from vehicle to site, area to area, to the copier
| F | Bending/Twisting – to reach files, reports, handle paper, reach drawers
| F | Grasping/Holding-holding binders, phones, tablets, work resources
| F | Balancing – standing, reaching, driving
| F | Lifting/Carrying-report binders, paper, laptop, supplies up to 45 lbs.
| F | Vision-to drive and assist individuals in medical need
| F | Pushing/Pulling – open/close file/copier drawers, open & close doors, rolltop carriers
| F | Foot Controls – driving
| F | Driving –scheduled & unscheduled trips to and from meetings and sites
Other
| F | Reaching-answer phone, reach files, reports, plug in a laptop