HR Operations Coordinator

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Job category:

University Staff

Employment type:

Regular

Job profile:

HR Coordinator

Job summary:

• LinkUW, is a new shared services initiative designed to transform the way administrative work gets done across campus. LinkUW’s mission is to deliver timely, customer-centered human resources and financial services to schools, colleges, and divisions. This position provides entry‑level support for payroll processing, benefits administration, and leave tracking. Assists employees with routine questions and helps units with basic HR tasks to ensure accurate and timely service.

Key job responsibilities:

• Manages the dissemination of HR related communications to various audiences under the direction of leadership

• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities

• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing

• Enters, reviews, and processes HR transactions according to established policies and procedures

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations

Department:

• LinkUW is a team dedicated to delivering quality administrative support in finance and human resources to partner units across the university. Our team will be composed of professionals who have expertise in performing high-volume or time-bound administrative services. LinkUW will deliver timely and customer-centered support that enables campus partners to focus on advancing the university’s mission.

Compensation:

• The starting hourly rate of pay is expected to be between $21.00 and $24.00. Actual pay is determined at hire and is based on experience and qualifications.

• This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Required qualifications:

• Experience in Higher Education, or other complex organization in one of the following HR functions: Onboarding, Payroll, Benefits Administration, Time Off management

Preferred qualifications:

• 1 to 2 years’ experience at the University or University System

• Excellent communication and interpersonal skills

• Experience working with individuals from diverse backgrounds

• Ability to resolve employee inquiries

• Demonstrated ability to collaborate effectively across departments, units, or functional teams within a large, complex organization.

Education:

• High School Diploma Required

How to apply:

• To apply for this position, please click the "Apply" button. You will be prompted to upload the following documents: Cover Letter & Resume

• Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field. Applicants are to submit a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. Applications submitted without a cover letter may still be considered, but a cover letter is required to guarantee consideration.

• Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

• The application deadline is 11:59 pm on March 27, 2026.

Contact information:

Kayla Eckerty, kayla.eckerty@wisc.edu, 608-890-4609

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.