HR Operations Coordinator

Description:

Envision Glass Company is a commercial glass and glazing contractor serving the Washington DC, Maryland, and Virginia region. Washington Glass Fabrication is our in-house glass fabrication and tempering facility supporting both internal and external customers.

Together, our companies operate in a fast-paced construction and manufacturing environment focused on quality, communication, accountability, and customer service.

We are seeking a dependable and highly organized HR Operations Coordinator to support the day-to-day HR and administrative operations for both companies.

Position Overview

The HR Operations Coordinator will support recruiting, onboarding, payroll administration, employee records, benefits administration, and general HR operations across both Envision Glass Company and Washington Glass Fabrication.

This is a hands-on operational role best suited for someone who is organized, responsive, detail-oriented, and capable of managing multiple responsibilities in a fast-moving environment.

The ideal candidate is comfortable working directly with office staff, field employees, and manufacturing personnel while helping maintain organized and efficient internal processes.

Responsibilities

Recruiting & Hiring Support

• Post and manage job openings
• Coordinate interviews and candidate communication
• Assist managers with recruiting efforts for office, field, and shop personnel
• Coordinate pre-employment screenings, background checks, and drug testing
• Prepare offer letters and onboarding documentation

Onboarding & Employee Administration

• Manage employee onboarding and orientation processes
• Maintain employee records and HR files
• Coordinate I-9 verification and compliance documentation
• Assist with employee offboarding and termination documentation
• Track employee certifications, licenses, and required documentation

Payroll & Benefits Administration

• Support payroll administration and employee timekeeping processes
• Coordinate PTO tracking and attendance documentation
• Assist employees with benefits enrollment and related questions
• Maintain accurate employee information within HR and payroll systems

HR Operations & Administrative Support

• Help maintain HR policies, forms, and internal procedures
• Support HR compliance and administrative organization
• Assist with workers compensation claims administration and employee incident documentation
• Help maintain HR-related workflows within SharePoint, Microsoft Lists, and internal systems
• Support company leadership with general HR coordination and follow-up

Requirements:

Qualifications

• 2+ years of HR, office administration, recruiting coordination, or operations support experience preferred
• Strong organizational and communication skills
• Ability to manage multiple priorities and follow through consistently
• Strong attention to detail and sense of urgency
• Comfortable working in a fast-paced office, construction, and manufacturing environment
• Proficiency with Microsoft Office and computer systems
• Experience with Paylocity, ADP, Workday, or similar HR/payroll systems preferred
• Construction, manufacturing, staffing, or trades industry experience is a plus

What We Are Looking For

• We are looking for someone who:
• Is dependable and organized
• Communicates clearly and professionally
• Takes ownership of responsibilities
• Follows through consistently
• Is comfortable handling administrative and operational HR tasks
• Works well with both office and field employees
• Wants to grow long-term with the company

Compensation & Benefits

Paid time off and Paid Holidays

Health benefits

401(k)

Opportunity for long-term growth and increased responsibility

Schedule

Full-time

Monday–Friday

In-person position located in Manassas, VA (NOT HYBRID or REMOTE)