HR Operations Executive

Job Title: HR Operations Executive

Department: Human Resources
Job Type: Full-time
Experience Level: 5-6 years

Job Summary:

The HR Operations Executive is responsible for ensuring smooth and efficient human resource operations and services. This role supports a wide range of HR functions including employee lifecycle management, HR data and systems, compliance, payroll coordination, and policy administration. The ideal candidate is detail-oriented, tech-savvy, and capable of handling multiple HR administrative tasks with discretion and professionalism.

Key Responsibilities:

1. Employee Lifecycle Management

• Manage onboarding and offboarding processes, including documentation, induction coordination, and exit formalities.
• Maintain employee records (digital and physical) in compliance with company policies and legal requirements.
• Update HR databases (e.g., new hires, separations, transfers, promotions, etc.).
• Issue employee letters (e.g., offer, confirmation, appraisal, relieving, etc.).

2. HRIS & Data Management

• Generate regular reports and dashboards for headcount, attrition, leave, and other HR metrics.
• Ensure data accuracy and integrity across all HR systems and documentation.

3. Payroll & Attendance Coordination

• Coordinate with payroll teams to ensure accurate and timely processing of salaries, and reimbursements.
• Track employee attendance, leave balances, and timesheets.
• Support in monthly payroll inputs, and reconciliations.

4. Compliance & Documentation

• Ensure compliance with labor laws, statutory requirements, and company policies.
• Assist in maintaining and auditing HR documents such as contracts, policies, and registers.
• Support internal and external audits related to HR operations.

5. Policy Administration

• Support in communication and implementation of HR policies and procedures.
• Help update the employee handbook, code of conduct, and other HR documents.

6. Employee Support & Communication

• Serve as the first point of contact for employee queries related to HR operations.
• Support grievance handling and ensure employee satisfaction from an operational standpoint.
• Help organize employee engagement initiatives and internal communication campaigns.

Qualifications & Skills:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 5–6 years of experience in HR operations, HR administration, or a similar role.
• Proficient in MS Office Suite (Excel, Word, PowerPoint).
• Experience with HRIS tools (e.g., SAP SuccessFactors, Workday, Zoho People, BambooHR, etc.)
• Understanding of labor laws and HR compliance requirements.
• Excellent organizational and multitasking abilities.
• Strong attention to detail and accuracy.
• Confidentiality and discretion in handling sensitive HR information.
• Effective communication and interpersonal skills.
• Problem-solving and process improvement mindset.

Job Type: Full-time

Work Location: In person