HR Operations Officer

The HR Operations Officer serves as the administrative point of contact for admin and HR inquiries, responds to routine emails and acts as the first point of contact in providing appropriate contacts and resources. Under general direction, applies organization policies and procedures to oversee a variety of ongoing administrative and HR operational functions. Administers a defined operational program. Analyzes and resolves operational problems of moderate scope.

Will oversee a variety of ongoing administrative and operational matters including coordination of various meetings and events, faculty candidate and guest visits, communications, organizing and prioritizing multiple requests and a variety of HR and finance activities. The position will be required to maintain positive relationships with the Department faculty and staff. Responding promptly to inquiries and the ability to resolve administrative and operational issues as they arise. The Administrative Officer will work closely with the department’s Director of Academic Affairs to coordinate and prepare PCMA cases for submission to Human Resources. These actions could include a variety of tasks stemming from new hires to searches, recruitment, for staff, non-faculty trainees, Visiting Scholars, Affiliates, and Volunteers, including communication with ISSO regarding visas, monitor HR reports for limited hires hours, visa and appointment dates. Works to ensure new hires receive basic orientation examples coordinating with IT to provide emails, necessary access to systems; ID badge, working with Facilities coordinator to assign a cubicle space on the 5th floor, providing additional support as needed. This position will support the Director of Academic Affairs and the Chief Administrative Officer with scheduling meetings, special projects, faculty support and department events. They will also support the Financial Analyst through assisting with administrative duties for ledger reconciliations and manage the division’s procurement processes as well as other duties both financial and administrative.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.05 - $53.50 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• Bachelor's degree in related area and 1 years of administrative & operations experience or an equivalent combination of education and experience
• Ability to use sound judgment in responding to issues and concerns and managing sensitive and confidential information
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing
• Solid organizational skills and ability to multi-task with demanding timeframes.
• Working knowledge of common organization-specific and other computer application programs such as Microsoft Office Suite, electronic medical record system, including scheduling system, and database applications
• Ability to use discretion and maintain confidentiality
• Well organized, detailed-oriented and able to appropriately prioritize; ability to manage multiple projects and tasks simultaneously; ability to follow oral and written instructions and take direction to complete tasks

• Understanding HR policies and procedures.
• Experience with developing and disseminating newsletter and other forms of communication.
• Expereince with common UCSF applications, Advance; People Connect, HR Reports; AP Recruit, PeopleSoft, MyReports, MyExpense, Bearbuy.
• Basic knowledge of accounting and finance.