HR Operations Specialist

HR Operations Specialist

Vadodara, India (hybrid role: 3 days office, 2 days home per week)

Salary: Competitive + Benefits + Bonus

Are you passionate about creating seamless employee experiences across continents? Do you thrive in a fast-paced, multicultural environment where precision meets people-first HR?

Join our Global HR Team as an HR Operations Specialist and play a pivotal role in shaping how we deliver exceptional HR services across the UK, Europe, UAE, and APAC.

Based in Vadodara, India, you’ll support our international HR operations team — ensuring our global teams enjoy a seamless and consistent employee experience. This role focuses entirely on HR processes and people support for existing employees. You’ll take ownership of key operational areas including onboarding (induction) and offboarding, HR data integrity, payroll coordination, compliance, and benefits administration. You’ll also play a vital role in driving the performance and appraisal cycle, supporting employee development initiatives, implementing HR policies, and continuously improving our processes. If you’re passionate about delivering excellence in HR operations and shaping an outstanding employee journey, this is the role for you.

Join us to help improve peoples' lives and make healthcare better for everyone!

Why Pharmanovia?

Pharmanovia is a dynamic, fast-growing international pharmaceutical company with a portfolio of over 20 brands across more than 160 markets. Our mission is to improve patient health globally through the revitalisation of niche, tried-and-trusted medicines.

Our core behaviours are:

• We act decisively but we never compromise on quality.
• We keep our promises and do as we say.
• We value our heritage and foster an entrepreneurial spirit.
• We reinvest in our future – in our products, our brands and our people.
• We give back to our communities.

Since its inception in 2013, Pharmanovia has grown consistently year on year, focusing on delivering high-quality branded prescription medicines to patients, prescribers, and healthcare providers across the world. Our growth has enabled the company to reinvest in its products, brands, people, and to give back to its communities. A people business with a strong, supportive culture that encourages innovation and entrepreneurial spirit, our team comprises over 300 employees and 29 nationalities, operating from offices in the UK, Denmark, Netherlands, Switzerland, Italy, Spain, Germany, U.A.E., India, China, Australia and Singapore.

We are an agile, committed, and innovative global specialty pharma business and a preferred partner for innovator pharma companies, instigating a paradigm shift in the life cycle management of iconic medicines. We seek to extensively engage with clinical communities to communicate product improvements and prioritise environmental, social, and governance considerations across the business and workforce.

Pharmanovia’s therapeutic areas include Cardiovascular, Oncology, Endocrinology and Neurology.

About the role:

This is a critical role in the evolution of HR service delivery, requiring both strong administrative expertise and project-level advisory skills. As the go-to HR expert, you’ll manage the full employee lifecycle across regions, ensuring seamless operations, accurate data, and exceptional employee experiences while driving process improvements and contributing to global HR initiatives in engagement, talent management, and automation.

Main responsibilities & duties:

• First point of contact for all HR and Payroll enquiries via the HR Inbox and provide high-quality support.
• Oversee the complete onboarding experience for new employees, following offer acceptance through integration HR inductions, and offboarding processes, coordinating with IT, Payroll, and line managers.
• Maintain accurate employee data across HR systems and ensure compliance with global data integrity standards.
• Generate and validate HR reports, support audits, and provide data insights.
• Prepare and issue HR documentation, including offer letters, contracts, and employment letters.
• Ensure timely and accurate updates of HR Trackers for payroll inputs (new joiners, leavers, salary changes, benefits).
• Contribute to process improvement and HR systems optimisation projects.
• Partner with the HR team on global initiatives such as employee engagement, talent management, and automation of processes.
• Support the HRBP with mid-year and annual reviews conducted via the HRIS system.
• Highlight any service delivery issues and work closely with the HR team to resolve and find solutions.

About you:

We’re looking for an HR professional who brings energy, precision, and a global mindset. You’ll need:

• 3–5 years’ hands on HR experience — ideally supporting HR internationally across multiple regions.
• A degree in Human Resources or a related field .
• Hands-on experience with SAP SuccessFactors (desirable) or a similar HRIS.
• A sharp eye for detail, excellent organization, and strong analytical skills.
• Great communication skills and comfort working with stakeholders across time zones.
• A professional, discreet approach to handling confidential information.
• Flexibility to overlap with UK/Europe working hours when needed.

What we offer:

We offer a competitive salary plus bonus and rewards package including holiday, health & wellbeing program, employee recognition awards, social events, pension scheme and hybrid working.

By applying for this role, your details will be sent to Ortolan People, who are engaged to provide recruitment support in processing applications. We will endeavour to respond to all applicants within three working days. Occasionally for roles with a very high volume of applicants, this may not be possible.