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HR Representative

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: The HR Representative is responsible for all daily human resource functions including all recruiting needs, file compliance, onboarding, benefits, background screenings, policy compliance, and daily interactions with staff and managers, and providing administrative tasks of HR processes for the agency. This individual will provide a variety of both complex and routine services.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

Act as first point of contact and answer questions for staff related to HR (Benefits, PTO, EE Relations, policies) or refer to appropriate person
Engage with the candidates in the hiring process from selection to onboarding
Support employee relations by addressing concerns, documenting issues, and escalating when needed
Complete all recruiting needs for the assigned region to include post positions, conduct interviews, coordinate hiring logistics and update the Organizational Chart
Enter employee information into all systems for assigned employees (ADP, Employer Navigator, I9, E verify, etc.) and ensure data integrity
Process paperwork of all new employees and all change-of-status forms for employees in assigned areas
Partner with the site managers to be a strategic partner on all HR-related issues and functions
Perform quarterly review of region’s personnel files according to accreditation standards and agency policy
Train new staff in benefits and HRIS portal, and assist with benefits enrollment, changes and payroll accuracy
Assist with Open Enrollment in assigned areas
Must always maintain confidentiality
Conduct monthly site visits and stay interviews at assigned locations
Assist in planning of employee engagement activities in assigned region
Scan and upload employee documents into file maintenance system
Conduct annual background screens and ensure the clearinghouse data is updated
Other projects as assigned

OTHER RESPONSIBILITIES:

Complies with all applicable training requirements
Complies with all company safety, personnel and operational policies and procedures
Complies with work schedule to ensure effective operations of Agency programs
Contributes positively as a member of a productive and cooperative team
Performs other duties as necessary to fulfill the St. Vincent de Paul CARES, Inc. Mission

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

Able to speak, write and understand English
Possess basic computer skills
Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups
Flexible work schedule including evenings, nights, weekends, and holidays
Ability to set appropriate limits, work under deadlines and multi-task
Ability to organize, prioritize, self-motivate, and deliver results
Excellent communication and listening skills
Possess strong work ethics
Successfully pass Law Enforcement background screening
Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
Must have reliable transportation
Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
Mission-driven attitude supplemented with integrity and passion
Adherence to the highest ethical standards, personally and professionally
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance
Evidence of deep alignment with the St. Vincent de Paul CARES, Inc. Mission and Values

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

Proficient with Microsoft Office (Outlook, Excel, Word & Access)
Knowledge of principles and practices of personnel administration
Proficient with /copier/scanner/electronic devices
Professional appearance at all times
Use of independent thinking and judgment
Ability to multi-task and think quickly
Must have an “all hands-on deck” attitude

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

Bachelor’s degree in Human Resource Management or related field or at least two years progressive human resources experience
Strong interpersonal skills, both oral and written
Intermediate experience with HRIS and electronic files

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting up to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS: Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.

WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.

Benefits Offered: