HR/Payroll Coordinator

Dickson Health and Rehab in Dickson, TN is looking to hire a full-time Human Resources/Payroll Coordinator to join our team, who facilitates the human resources and payroll processes for the Community. You'll be a valued member of our caring, dynamic team, with a full suite of benefits available to you. If this sounds interesting to you, please read on!

Mission Health is a family of communities, and we are proud to employ exceptional individuals who deliver a positive Mission experience to our residents and families, as well as our co-workers. Our CARES values of Character, Attitude, Respect, Excellence, and Service are at the core of everything we do, from billing to patient care!

This position earns a competitive salary. We also provide comprehensive benefits, including medical, dental, vision, short- and long-term disability, a flexible spending account (FSA), a 401(k) plan, paid time off (PTO), life insurance, continuing education unit (CEU) reimbursement, and daily pay options.

This position is responsible for full-cycle employee maintenance from onboarding to off-boarding; employee time records, payroll processing, conducts audits of payroll, benefits and other HR programs, insurance premiums/billing, maintains employee database, file maintenance, HRIS entry and reporting for payroll and benefits. Resolves payroll and benefits related issues. Ensures all benefits and plan provisions are followed accordingly.

Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Initiates and updates employee records by entering new hires, systems access, reviewing and entering changes such as exemptions, insurance changes, deductions, PTO, status changes, pay changes and terminations.

• Assists with recruitment of new employees through use of facility programming (i.e. Apploi)

• Manages new hire on-boarding from start to finish (i.e. start of application, drug screening, initiating background check, obtaining background check, completion of new hire documentation/ employee benefits) and orientation (i.e. review of mandatory orientation documents, completion of orientation/onboarding guide sheet for new applicants to include completion of 1st & 2nd step PPD, employee Health screening, obtaining vital log in access, time clock set up and name badge for new employees)

• Audits payroll reports daily to identify and resolve discrepancies (i.e. missed punches, anomalies, etc.) for assigned Communities.

• Final review of payroll exports prior to submitting to Home Office to ensure there are no anomalies and hours to be paid are accurate.

• Escalates potential issues to Home Office HR/Payroll Coordinator.

• Notifies employees who are newly eligible for benefits and ensures distribution of company benefits and other related incentive programs.
• Ensure enrollments, changes and terminations in benefits are sent to Home Office to make the necessary updates in payroll system for payroll deduction.
• Reconciles benefit invoices (i.e. health, dental, life, etc.).
• Conducts audits of payroll, benefits and other HR programs (i.e. FMLA, Workers Compensation, employment files, licensure, CPR Certifications and etc.) to ensure employees status is accurate and items are within regulatory compliance.
• Assists in completing payroll and benefits reporting requirements (i.e. Payroll Base Journal-PBJ, 1095 Healthcare tax, etc.).
• Monitors the performance evaluation process by notifying of upcoming evaluations and following through to ensure evaluations are completed in a timely manner.
• Ensure workers' compensation claims are reported to PEO in a timely manner.
• Ensure requests for leaves of absence are reported to PEO in a timely manner. Follows up on leaves of absence to ensure a status of return to work or termination if not able to return.
• Compiles internal management reports from payroll system software as needed.
• Assists or prepares correspondence as requested.
• Performs customer service functions by answering employee requests and questions.
• Other duties as assigned.

Competencies

• Communication proficiency
• Critical evaluation
• Ethical conduct and practice
• Human Resources capacity
• Technical capacity
• Exhibit positive employee relations
• Time management and flexibility.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is sedentary. Will be required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, typically 8:30 a.m. to 5 p.m.

Travel

Required as necessary

Required Education and Experience

Classification –

Reports to – Administrator

ARE YOU READY TO JOIN OUR TEAM?

If you feel that you would be right for this job, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!