Human Resource Associate

Join the City of SeaTac as a Human Resources Associate and make an impact by supporting programs that enhance employee engagement, wellness, and organizational success. Under the direction of the Human Resources Director, you’ll provide analytical and technical expertise across a wide range of HR functions, including benefits administration, HRIS management, performance reviews, and employee recognition programs.

At SeaTac, our work is guided by five core values:
Accountability, Collaboration, Trustworthiness, Social Responsibility, and Emotional Intelligence.
As a Human Resources Associate, you’ll help ensure these values are reflected in every aspect of our employee experience.

• Process personnel actions as assigned; maintain and update human resources/payroll information. Perform HRIS data entry changes, align entry into HRIS with appropriate payroll cutoff date for timely processing. Create and maintain position control numbers to identify and assign positions to specific departments. Partner and strategize with payroll and finance to ensure information is obtained to process salary and budget information accurately.

• verify and notify department management of employees’ license/certification renewals

• Maintain the department filing systems including employee human resources files, I-9s, human resources program files, reports and processes as assigned.

• Attend and take notes for the City at collective bargaining negotiation sessions and, if requested, Labor Management Sessions. Transcribe notes to support tracking of discussions and decision.

• Prepare updated and/or edited versions of labor agreements.

• Maintain official records of collective bargaining agreements, memorandums of understanding, and other agreements between the City and the Union.

• Coordinate, maintain and educate employees on the City’s employee benefit programs, including health, life, and long-term disability insurance, flexible spending accounts, and pension programs. Administer and audit the City’s annual open enrollment process. Organize and schedule employee communication and informational meetings related to the City’s benefit programs.

• Help employees understand available benefit programs by answering general questions, answering enrollment questions, leading the annual Open Enrollment process, etc. Assist employees as requested in completing benefits enrollment or change forms. Audit and complete employment documents, ensure compliance with legal hiring and separation requirements. Perform monthly audits of benefit enrollments, changes, separations, etc.to ensure all information is appropriately conveyed to vendors. Assist in preparing new hire packets and with payroll data input as requested.

• Serve as LEOFF 1 Disability Board Secretary. Prepare all LEOFF Board reimbursements according to LEOFF Board policy and procedures ensuring timely and accurate reimbursements. Maintain monthly and YTD records on amounts reimbursed to LEOFF 1 members as well as amounts paid on behalf of LEOFF 1 members for audit purposes. Schedule Board meetings as needed. Distribute and retain all Board election nominations and ballots. Update Medicare premium reimbursements annually to align with changes to Medicare premiums.

• Oversee the City’s drug testing program for commercial driver’s license (CDL) holders. Notify managers of employees randomly selected for testing; work with medical clinic to coordinate the medical visit, receive written evaluation and clearance. Maintain confidentiality of medical records and testing information.

• Coordinate the City’s Wellness program. Serve as the HR liaison to the committee, monitor, track and report on the program budget, estimate costs of events, create campaigns and manage activities. Communicate events and ensure all city communication materials related to the program are kept current and refreshed as needed

• Coordinate the City’s Employee Recognition program. Serve as the HR liaison to the Recognition committee, monitor, track and report on the program budget, estimate costs of events, create campaigns and manage activities. Compile data to determine award levels for employee recognition. Communicate activities and events, ensure informational and promotional materials are kept current and refreshed as needed.

• Coordinate the employee Commute Trip Reduction program. Maintain compliance with program policies and regulations; maintain reports/records; order vouchers/incentives used in the program. Conduct and report on required surveys. Regularly communicate and promote the CTR program to City employees. Ensure communication materials are current, relevant and refreshed as appropriate.

• Planning and organizing work to consistently meet timelines/deadlines