Human Resources & Admin Assistant

At Beiersdorf, we want to help people feel good about their skin – and our commitment goes far beyond caring for skin. For 140 years, we have developed innovative skin and body care products for well-known brands such as NIVEA, Eucerin, La Prairie, Hansaplast, and Labello. We act according to our purpose, WE CARE BEYOND SKIN, and take responsibility for our consumers, our employees, the environment and society.

Behind every brand, every product and every accomplishment are our more than 20,000 employees. It is for them that we live an inclusive culture of respect and trust that is strongly aligned with our values – CARE, COURAGE, SIMPLICITY and TRUST. We also embrace diversity by valuing the uniqueness of each individual and being committed to equal opportunities for all.

Your Tasks

As the HR & Admin Assistant, you will be a team member who will work closely with the HR and Admin teams, taking part in both daily HR activities and office admin operations.

Your Responsibilities

• Collaborate with the HR BP to prepare and maintain up-to-date personnel files
• Provide support in scheduling candidate interviews
• Coordinate onboarding and offboarding processes
• Monitor supplier processes related to the HR department, and manage the control and approval of incoming invoices
• Regularly track training platforms and vacation systems
• Support the planning and organization of in-office events, meetings, and training sessions, and manage related logistical processes
• Prepare, distribute, and follow up on internal company announcements
• Act as the first point of contact for internal and external communications, greet and direct visitors
• Assist in budget preparation, track expenses, process invoices, and manage reimbursement processes
• Handle travel arrangements, including booking flights and accommodations
• Organize administrative and operational tasks such as procurement processes and PO creation
• Handle the payroll processes of interns
• Follow-up of the annual leave data of Beiersdorf Turkey employees

Your Profile

• Bachelor's degree in relevant fields
• Minimum 1 year of experience in a similar role
• Proficient in MS Office programs, (excel and powerpoint)
• Strong communication and organizational skills
• High planning and follow-up ability
• Detail-oriented, solution-focused, and capable of tracking outcomes
• Good command / speaking ability of English is a must
• Able to handle confidential and sensitive data in accordance with data privacy and confidentiality principles
• Good level of social and interpersonal skills

Additional Information

We embrace Diversity, Equity and Inclusion and are committed to providing equitable opportunities to all of our applicants – regardless of race, gender, age, religion and beliefs, sexual orientation & gender identity, disability, cultural, ethnic or national origins. We would therefore kindly ask you to include only information and data in your documents which are relevant for the assessment of your application (e.g. curriculum vitae with relevant references and certificates) and encourage you to upload your CV without a picture.

We support flexible working, including job-sharing. Though our ambitions are serious, the team is energetic and inclusive and will offer you a great place to thrive. We believe there is immense power in diversity and aim to recruit and nurture talent who think and act differently.

Nivea Beiersdorf Turkey office in İstanbul Ayazağa region is the primary location for this position. Therefore, we recommend residence in Istanbul. Working model will be hybrid for this role, 3 days in office and 2 days remote. The exact arrangement of this agreement in the relevant team will be explained in a personal conversation.