Human Resources Administrative Assistant

Job Summary

The Administrative Assistant of Human Resources will perform administrative duties related to the operations of the human resource office.

Reporting Relationship

Reports to the Director of Human Resources.

Supervisory Responsibilities

None.

Essential DutiesResponsibilities

• Answers and directs departmental phone calls.
• Receives and distributes office mail.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Assist with coordinating training sessions (i.e. TMRS, TML, etc.).
• Proofreads and types documents and correspondence produced by department.
• May assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Maintains file room and all personnel files, responsible for all filing for the human resources department.
• Processes all employment verifications.
• Prepares purchase orders for human resources office.
• Processes supply orders for human resources department.
• Maintain and order promotional items and employer store items.
• Coordinate annual events for which HR is responsible.
• Responsible for ensuring the HR suite is neat and tidy.
• Performs other related duties as assigned.

Required Knowledge, SkillsAbilities

Excellent organizational skills and attention to detail.

• Extensive knowledge of office management systems and procedures.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Ability to speak, readwrite in Spanish preferred.
• Ability to type 60 words a minute.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

EducationExperience

High school diploma or equivalent required.

• Administrative training required.
• Two years of administrative assistant experience preferred.

ToolsEquipment Used

Personal computer, including word processor, spreadsheets, project management software, 10-key calculator, phone, copy machine, fax machine, etc.

Physical Requirements

The physical requirements described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Work Environment

The work environment characteristics described herein are representative of those which employees typically encounter while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Work is generally performed indoors in an office environment. The noise level in the work environment is typically moderate.