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Human Resources Administrative Assistant

Position summary:

Perform as Administrative Assistant to the Human Resources Manager of Goodwill Industries of Lorain County. Maintain a close and highly responsive relationship to the Manager of Human Resources in the conduct of day-to-day activities related to personnel matters of the facilities within the organization. Work independently, receiving a minimum of detailed supervision and guidance. Performs various clerical and administrative duties on an on-going basis.

Essential Functions:

Handle a variety of situations involving the clerical or administrative functions of the department without involving the executive, and provides assistance to management and support staff when needed.
Perform full spectrum of clerical support, including composing responses for correspondence, requests for information, and key-entering data.
Prepare and maintain confidential and/or technical documents.
Handle routine problems or details, internal and external customer relation responsibilities, maintain records and schedules meetings.
Interface effectively with team members, functional departments and customers. Screen calls, response to routine questions and receive and/or escort visitors.
Determines proper disposition of mail.
Manage monthly employee Anniversary and Birthdays.
Create and distribute monthly Newsletter.
Answer inquiries from internal and external sources and/or refers individuals, based on type of information requested.
Coordinate with internal and external executive-level staff to schedule in-house and off-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
Contribute to the maintenance of positive, professional and friendly working environment in the corporate/human resources department.
Demonstrate energy, enthusiasm, maturity and appropriate corporate decorum, confidentiality, tact and social sensitivity necessary to the status of the position.
Responsible for other duties as may be assigned.
Assist the Manager of Human Resources with special projects assigned.
Maintains human resources records for employees by filing new hires, transfer, termination, and change in job classifications

Additional responsibilities:

Attend safety trainings and follow all safety procedures and protocols to ensure a safe and supervised work environment for all employees at all times.
Pursue professional career development through continuing education and training opportunities.
Promote positive teamwork among co-workers.

Qualifications and required skills:

Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and data entry.
Proficient in Adobe Software.
Proven ability to receive, work with and maintain absolute confidentiality in all situations.
Proven ability to work efficiently with a very minimal amount of supervision.
Competent in arranging meetings of 15 to 100 persons at corporate or remote locations.
Familiarity and previous experience with other office equipment such as a multi-key business telephone system.

Education and experience:

High school diploma required. Associate’s degree in a business-related field preferred.
Minimum of one year of related administrative assistance/human resources, including internal and external customer interactions, in a professional office setting.

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