Human Resources Assistant

Job Title: Human Resources Assistant

Location: Philadelphia, PA 19118

Hours: M-F 10am-3pm (25 hours/week)

Pay: $20/hr

Opportunity: Potential to grow into a full-time role as the company expands

Reports To: HR Manager

About the Role:

We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources Department. This part-time position is ideal for someone who thrives in a fast-paced environment, enjoys helping employees through key processes, and is looking for a long-term growth opportunity within the organization.

Key Responsibilities:

• Manage onboarding for all new hires including processing in our HRIS and scheduling systems, running through E-verify, updating shared spreadsheets, and collecting required documents
• Send employee welcome letters
• Fully manage all incoming HR department phone calls; answer questions, provide support, and escalate to the HR Manager when needed
• Oversee and process employee payroll deductions (i.e. union dues or fees)
• Review and explain union dues/fees with new hires
• Respond to employment verification requests (with approval from HR Manager)
• Maintain accurate employee data within HRIS and scheduling systems
• Notify employees of time-off requests status
• Administer drug tests for applicable positions
• Manage employee background checks through digital and manuel formats
• Maintain organized employee personnel files and ensure I-9 compliance
• Create and distribute company ID badges
• Perform additional HR/administrative duties as needed
  

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree in Human Resources or related field preferred
• Previous administrative or HR experience required
• Minimum of 1-2 years of HR experience highly preferred
• Strong communication and interpersonal skills
• Ability to handle confidential information with discretion
• Excellent organizational skills and attention to detail

Work Environment:

This is an in-office position that requires strong communication skills and a customer service mindset, as it involves regular interaction with employees and team members.