Human Resources Assistant

Purpose of the Job

The HR Assistant is responsible for supporting and coordinating day-to-day

HR operations while managing designated tasks and projects. Key

responsibilities include training, onboarding, Benefits, and other related

areas. This position involves performing a variety of human resources duties,

ranging from basic to semi-complex tasks, while adhering to established

laws, rules, policies, and regulations.

Benefits you can count on:

• Paid Vacation

• Paid Sick Time

• Six paid Holidays

• 401K Plan after 90 days

• Medical Benefits

• Dental Benefits

• FSA

• Voluntary Vision

• Voluntary Accident Insurance

• Voluntary Hospital Indemnity

Voluntary Critical Illness Insurance

• Company-paid life insurance, Short Term Disability, Long Term

Disability

Essential Functions and Responsibilities

Compliance & Confidentiality

• Ensure compliance with federal, state, and local employment laws,

regulations, and company policies.

Maintain confidentiality of employee data (both electronic and paper)

and protect the confidentiality of sensitive information.

• Demonstrate a commitment to confidentiality and maintain

professional boundaries.

• Conduct internal audits

• Schedule and coordinate HR-related activities and training

• Assists the HR Manager with management of the Company's benefits

and benefits vendors.

• Managing the onboarding process, providing training, and educating

new employees on HR policies.

• Administrative support of the HR department.

• Assist with the development and implementation of staff training

Benefits:

and compliant processing of benefit enrollments, changes, and

terminations for approval.

• Maintain relationship with benefit carriers and TPA to provide excellent

processing experience and issue resolution for employees

• Coordinate yearly Open Enrollment, ensure accuracy of enrollment and

approve changes

• Update Payroll Profiles for all benefit enrollments. Making changes

when necessary.

• Audit benefit invoices monthly and submit to accounting for cost

allocation, or payment

• Track missed payroll deductions and make the necessary adjustments

Workers Compensation:

Assist with the administration of the workers compensation program

to ensure compliance with insurance reporting standards, applicable

laws and appropriate follow up to ensure a prompt return to work or

other actions to be taken

• Monitor claims, communicate with TPA,

• Attend risk control meetings twice annually.

Payroll:

• Stay updated on Federal & State laws affecting Payroll

Assist the Payroll Manager when necessary

• Conduct internal Audits

• Ensure compliance with ACA (Affordable Care Act) requirements

and the distribution of necessary ACA forms.

• Audit WFN for missing / incorrect EE information affecting potential

ACA trending assessment

• Proper auditing for preparation of 1095-C

Knowledge and Skills

Broad knowledge of State and Federal employment laws, rules, and

regulations governing HR practices.

• Knowledge of departmental procedures, policies, and guidelines.

• Familiarity with state and federal employment laws.

• Proficient in Microsoft Office Suite, with skills in Excel.

• Effective verbal and written communication skills.

• Working knowledge of ADP WFN system

• Ability to handle confidential matters using discretion and good

judgement ensuring confidentiality and integrity

• Strong interpersonal skills and the ability to maintain professional

relationships.

• Ability to manage multiple tasks and adapt to changing priorities.

• Ability to work autonomously and self-motivate, as well as in a team

environment

QUALIFICATIONS / Requirements

Prior experience in compensation and benefits administration is

required.

• Minimum 3+ years of Human Resources / Union payroll experience

with working knowledge of ADP WFN is a must.

Pay Range 65,000 – 80,000

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person