Human Resources Assistant

Job Summary
We are seeking a proactive and detail-oriented Human Resources Assistant to join our dynamic HR team. In this vital role, you will support a wide range of HR functions, ensuring smooth operations and fostering a positive workplace environment. Your enthusiasm and organizational skills will help us support both our staff and clients, while maintaining compliance with employment laws and company policies. This position offers an exciting opportunity to grow your career in human resources and make a meaningful impact within our organization.

Responsibilities

· Enter and maintain employee data in the HRIS system and assist employees with basic HRIS questions.

· Assist with maintaining employee files and preparing reports as requested.

· Assist with recruiting activities including posting job advertisements, scheduling interviews, and maintaining applicant records.

· Audit files and records in online databases and run reports as needed

· Assist with pre-employment processes including preparing onboarding documents and initiating background checks.

· Perform pre-hire processes, including preparing offer letters, conducting background and reference checks, and ensuring all are complete before the first day of employment

· Assist with benefits administration including processing enrollment paperwork and maintaining benefits records.

· Provide administrative support to payroll processing including data entry as directed.

· Complete pre and post-employment documentation. Enter and maintain employee data in the HRIS system and assist employees with basic HRIS questions.

· Assist with maintaining employee files and preparing reports as requested.

· Assist with recruiting activities including posting job advertisements, scheduling interviews, and maintaining applicant records.

· Audit files and records in online databases and run reports as needed

· Assist with pre-employment processes including preparing onboarding documents and initiating background checks.

· Perform pre-hire processes, including preparing offer letters, conducting background and reference checks, and ensuring all are complete before the first day of employment

· Assist with benefits administration including processing enrollment paperwork and maintaining benefits records.

· Provide administrative support to payroll processing including data entry as directed.

· Complete pre and post-employment documentation.

Skills

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite.

· Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

· Ability to prioritize various projects and tasks while meeting multiple deadlines.

Requirements

• 1-3 years previous experience in administrative roles within human resources or related fields is preferred.
• Familiarity with HRIS systems such as Workday, UltiPro, Paychex, or ADP is highly desirable.
• Excellent communication skills with the ability to interact effectively across all levels of the organization.
• Ability to manage multiple priorities efficiently while maintaining attention to detail.
• Nonprofit or behavioral health experience is helpful

Education/Licensure/Certification requirement:

· Associate degree preferred; additional experience in lieu of education considered

Background/ Drug Screen: Clear background check; ability to pass a drug screen

References: 3 professional references required to verify experience

Work environment: This job is primarily sedentary work and located in a standard office environment. Visual acuity is required for review of documentation, spreadsheets, and viewing of computer monitor. Occasional local travel to various job sites is necessary upon request. Ability to use a telephone and email a significant portion of every workday.

Not Comprehensive List: This is not intended to be a comprehensive list of all duties and responsibilities and is representative of the scope of the work. The duties and responsibilities listed in this job description may be subject to change at any time due to reasonable accommodation or other reasons.

Pay: $23.50 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Application Question(s):

• Do you have nonprofit or behavioral health experience?

Experience:

• Administrative: 1 year (Required)

Location:

• Medford, OR 97501 (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person