Human Resources Assistant

About the Role

As our clinic continues to expand across multiple locations, we are seeking a proactive and detail-oriented Human Resources Assistant to serve as the vital link between our leadership, our employees, and our ADP HR management team. This role is designed for a professional who thrives in a fast-paced healthcare environment and possesses a solid understanding of the specific regulatory landscape in California.

This is a hybrid position that offers the flexibility to work from home while maintaining a strong physical presence within our clinics to support our leadership and staff.

Key Responsibilities

• ADP & Payroll Liaison: Serve as the main intermediary between the ADP HR team and our employees; manage data entry, payroll processing oversight, and troubleshooting within the ADP platform.
• Compliance & California Law: Ensure all clinic operations align with California Labor Code and HR regulations, including wage and hour laws, meal/rest break compliance, and leave of absence administration.
• Onboarding & Talent Acquisition: Coordinate the end-to-end onboarding process. You will be expected to be on-site for conducting in-person interviews and welcoming new hires.
• Employee Relations & Coordination: Act as the primary point of contact for employee inquiries. On-site attendance is required for staff meetings and direct strategy sessions with clinic managers.
• Administrative Support: Maintain accurate digital personnel files and assist in the development of clinical policy memos and performance review structures.

Work Schedule & Hybrid Structure

We value flexibility and results. This role allows for a work-from-home schedule, with the understanding that you will travel to our clinic locations for:

• Conducting candidate interviews.
• Leading or participating in monthly/quarterly staff meetings.
• Face-to-face check-ins and communication with Clinic Managers.

Qualifications & Skills

• Experience: Minimum 1–2 years of experience in an HR support role, preferably within a healthcare or multi-site clinical setting.
• Software Proficiency: Hands-on experience with ADP is highly preferred.
• Regulatory Knowledge: Strong foundational knowledge of California HR laws and employment regulations.
• Communication: Exceptional verbal and written communication skills with the ability to bridge the gap between remote and in-person teams.
• Logistics: Must have reliable transportation and the ability to commute to our clinic sites as needed for the tasks mentioned above.

Why Join Us?

This is an exciting opportunity to help shape the administrative backbone of a premier physical therapy practice. We offer a dynamic work environment where you can balance the autonomy of remote work with the rewarding experience of building a team in person.

How to Apply: Please submit your resume and a brief cover letter outlining your experience with ADP/HR related softwares and California labor compliance through Indeed portal.

Pay: $21.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Woodland Hills, CA 91364