Human Resources Assistant; Advanced - 50%

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

The Bureau of Human Resources, Region 2 is currently recruiting to fill a Human Resources Assistant vacancy at either the entry or Advanced level. This position will be located at the Department of Corrections, Oakhill Correctional Institution (OCI) in Oregon, Wisconsin.

NOTE: Although this position is a 50% part time position, it has the ability to work up to 100% full-time capacity frequently, with flexibility. This position will be eligible to receive benefits after completion of requirements which include being employed for a full year and working at least two-thirds of what is considered full-time (40 hours/week).

This position provides paraprofessional technical administrative assistance to the HR Director and technical assistance to institution staff and the public regarding the human resources program at OCI. This position also independently performs a wide variety of functions including coordination of staffing, recruitment, hiring, employment relations, application of rules and regulation guidelines, and serves as a backup for Workers Compensation/230.36 and Payroll.

The starting pay is between $24.00 and $27.85 per hour for the entry level and between $27.00 and $33.00 per hour for the Advanced level, plus excellent benefits. Pay upon appointment may vary and will be in accordance with language in the Compensation Plan, Statutes, and Administrative Code. The pay schedule/range is 81-05 for the entry level and 81-04 for the Advanced level. A 12-month probationary period is required.

In addition to meaningful and rewarding work, we offer a competitive benefits package featuring:

• Substantial leave time including at least 3.5 weeks of vacation to start, 9 paid holidays, and ample accrued sick time that rolls over each year.
• Insurance: Excellent and affordable health, dental, vision, and life insurance.
• An exceptional pension plan including a lifetime retirement payment.
• An optional tax-advantaged 457 retirement savings plan.
• The Well Wisconsin Program helps participants set health and well-being goals, track progress, stay motivated, and earn incentives.
• Our Employee Assistance Program offers employees and their immediate family a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• DOA is a qualifying employer for the Public Service Loan Forgiveness program.
• Please click here for a summary of State of Wisconsin employment benefits or click here to explore employment benefits on the website.
• To help you understand what your benefit package would be worth, please see the Total Rewards Calculator here.

Applicants must be legally entitled to work in the United States (i.e., a citizen or national of the U.S., a lawful permanent resident, an alien authorized to work in the U.S. without sponsorship) at the time of application. Region 2 will conduct criminal background checks on applicants prior to selection to determine whether the circumstances of any conviction may be related to the job being filled.

Minimally qualified applicants will have experience:

• Interpreting, applying, and communicating rules, statutes, policies, and/or procedures to various audiences such as supervisors, employees, and the public.
• Creating and managing reports, spreadsheets, databases, etc., utilizing computer applications such as Microsoft Office Suite (Outlook, Word, Excel, etc.).

In addition to the above and to be considered for the Advanced level, well qualified applicants will have experience:

• Interpreting human resources related laws and/or regulations (e.g., Workers Compensation, Fair Labor Standards Act, Family & Medical Leave Act, Equal Employment Opportunity and Affirmative Action, etc.)
• Performing recruitment and selection activities such as coordinating interviews, creating/auditing position descriptions, and processing hiring documents.
• Working with a Human Resources Information System (e.g. PeopleSoft, Kronos, Taleo, etc.)
• Providing administrative support in an HR setting (e.g. maintaining files and/or records, drafting correspondence, assembling materials, etc.)
• Working with State of Wisconsin HR procedures, processes, policies, etc.

To apply, click on “Apply for Job” to start the application process. Follow the steps outlined in the application process and submit your application. Permanent classified employees who are eligible for consideration as a transfer or voluntary demotion must complete the application process in order to be considered.

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the qualifications mentioned above. It is not necessary to include references at this time. Your letter of qualifications and resume will be evaluated and is considered the assessment for this position. Your letter of qualifications and resume should be limited to a maximum of two pages each.

Your submission will be evaluated by one or more job experts. The most eligible candidates will be invited to participate in the next step of the selection process. For extra guidance to assist you in developing your resume and letter of qualifications, if interested please click here.

Questions can be directed to Phia Vang, Human Resources Specialist at Phia.Vang@wisconsin.gov.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. We provide reasonable accommodations to applicants and employees with disabilities.

The State of Wisconsin offers a special program for qualified veterans with a 30% or greater service-connected disability. If you are a qualified veteran, please visit the Veterans Employment page for application instructions to be considered for the Veterans Non-Competitive Appointment program.