Human Resources Associate

The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person. Our core purpose is to protect public health and serve impartial justice through forensic science and medicine. We exist to provide answers in support of families and communities during times of profound need.

The core values of CARES guide our work for communities and inform our behavior toward each other and all those we serve.

• Commitment: Dedicated to the mission at all times

• Accountability: Responsible to each other and the community

• Resilience: Adapt in the face of adversity

• Excellence: Achieve and maintain the highest quality

• Service: Innovate to meet evolving needs

Typical tasks include the following:

• Process all long-term leave requests and Worker's Compensation claims including Advance Time, Dedicated Sick Leave, and 3.5 grants.
• Prepare approval letters for employees transitioning to and from medical leaves.
• Utilize WCS, PMS NYCAPS, CHMRS, CityTime, and any other related systems.
• Prepare approval letters for employees transitioning to and from medical leaves.
• Organize certified mailings to distribute paper checks to employees on leave.
• Calculate and verify employee compensation during medical leave based on leave time.
• Maintain comprehensive leave records and documentation, including filing employee folders, uploading digital files to shared drives, and updating Excel spreadsheets.
• Manage basic timekeeping functions such as processing overtime requests, correcting punch errors, and submitting/adjusting timesheets.
• Process MLAs, supplemental requests, and other CityTime functions ensuring employees are paid and accrue accurately.
• Ensure understanding of employee benefits contingent on different titles and hiring dates
• Uphold confidentiality regarding employee records and sensitive information.
• Conduct agency-specific orientation sessions and other training sessions.
• Perform general administrative duties to support the Human Resources Unit, contributing to various initiatives and projects across the unit.
• Other duties as assigned.

SPECIAL NOTE:

• Selected candidates will be required to provide a DNA sample by swabbing.
• This position has been identified as essential. During emergency events, essential positions may require 24-hour availability.

WORK AUTHORIZATION:

Authorization to work in the United States is required for this position. Office of Chief Medical Examiner does not provide sponsorship for international employees for visa applications, extensions, or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.

To Apply:

Please submit resume and cover letter to: https://a127-jobs.nyc.gov (JOB ID # 739545).

***Please note that only selected candidates selected for interviews will be contacted for this position. FINAL APPOINTMENTS ARE SUBJECCT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL.***

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