Human Resources Coordinator

Scranton, United States

Job Description: Human Resource Coordinator

Department: Human Resources

Reports To: Human Resource Manager

Starting Salary: $28.68/hour 35 hours per week

Full benefit package starting the 1 of the month after 30 days (health, dental, vision)

403B day one Pension, ACE matches up to 7%

2 weeks vacation, increases with tenure

Monthly accrued sick time

3 personal days

17 holidays including your birthday

Job Summary

The HRIS Coordinator plays a key role in supporting the Human Resources department by managing the administrative and technical aspects of the employee lifecycle. This position is responsible for coordinating onboarding and offboarding processes, scheduling interviews, maintaining accurate employee records, and ensuring timely completion of new hire documentation and clearances. The HRIS Coordinator acts as a liaison between candidates, new hires, and internal teams, ensuring a seamless and professional experience. Additionally, this role supports the presentation of benefits and training materials, tracks 90-day evaluations, maintains the candidate tracker, and assists with recruitment and job fair initiatives. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining a high level of confidentiality and professionalism.

Essential Job Responsibilities

Responsible for the administrative duties for Payroll for the Agency
Coordinate and facilitate the end-to-end onboarding process for all new hires, ensuring timely completion of paperwork, clearances, and system setup.
Schedule and manage candidate interviews by working directly with hiring managers and applicants.
Serve as a point of contact for candidates, providing clear, professional communication and support throughout the recruitment and onboarding process.
Track and complete pre-employment requirements, including background checks, clearances, and employment eligibility documentation (I-9, W-4, etc.).
Organize and maintain employee files, ensuring compliance with company policy and state/federal regulations.
Conduct and facilitate new hire orientations, including presenting company policies, benefit overviews, and initial training outlines.
Follow up on 90-day evaluations, coordinate feedback collection, and conduct touch-base check-ins with new employees.
Administer the offboarding process, including conducting or distributing exit surveys and processing termination paperwork.
Assist in the organization and tracking of HR requests related to ADP Payroll, such as new hire entries, changes, and terminations.
Maintain accurate documentation and records in both digital and physical filing systems.
Support the planning and execution of job fairs, hiring events, and other recruitment activities.
Manage and regularly update the candidate tracking system, ensuring accurate status and notes on all applicants.
Build and maintain relationships with local organizations, schools, and community partners to support recruitment pipelines.
Collaborate with HR Manager to improve and streamline HRIS processes and data management.
Ensure HRIS data integrity and accuracy related to onboarding, employee status changes, and terminations.
Responsible for maintaining time and attendance records on employees including running totals of sick, vacation and personal time accumulated using time tracking software, ADP Workforce
Inputs/maintains new/updated staff information including salary, address, job codes.
Assists Human Resource Manager in the organizing and filing of employee files and paperwork.
Maintains and updates charts for COLA, Merit Increases, and Retro COLA.
Participates actively in opportunities for continuous professional development.
Performs related work as required.
Responsible for Auto Licenses/Auto Insurance.
Responsible for computer input for the Sage, ADP, and COPA systems as needed.

Required Knowledge, Skills and Abilities

Ability to identify, analyze, and resolve program management problems.
Ability to express ideas effectively, both orally and in writing.
Ability to establish and maintain effective working relationships with individuals and groups within different departments throughout the organization
Ability to recognize and use sensitivity in addressing individual differences and concerns
Ability to demonstrate an approach of service delivery that is consistent with the mission of Agency for Community EmPOWERment of NEPA
Intermediate to advanced computer skills. Knowledge of Microsoft Office products, Google Drive, and on-line database systems
The ability to learn systems like ADP, Sage and COPA
Ability to keep sensitive information and data private.

Required Education/Experience

Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
1–3 years of experience in HR, recruitment, or HRIS coordination.
Experience with ADP Workforce Now or other HRIS platforms strongly preferred.
Strong attention to detail and ability to maintain confidentiality.
Excellent organizational and communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
Ability to work independently and prioritize multiple tasks in a fast-paced environment.

Valid Driver’s License and automobile insurance required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, talk, hear and use hands and fingers to operate and handle keyboards and office and/or classroom equipment. The employee is occasionally required to walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.

There is occasional lifting and/or moving of up to 25 pounds.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate
Possible exposure to blood and bodily fluids or tissues
Possible exposure to communicable diseases
Tasks will involve handling implements or utensils, use of public or shared bathroom facilities, computers and telephones

Non-Discrimination Statement

ACE provides equal employment opportunities to all employees and applicants for employment in every location in which the Agency has facilities. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local laws governing nondiscrimination in employment.The Agency will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, as Amended (ADAAA).

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed

Ace of NEPA is a Drug Free Workplace.

Job Type: Full-time

Pay: From $28.68 per hour

Expected hours: 35 per week

Benefits: