Human Resources Coordinator

Essential Duties and Responsibilities

We are seeking a detail-oriented HR Coordinator / Office Assistant to provide direct HR support to our California and Arizona operations while managing office and executive assistant responsibilities. This dual-role ensures compliance with California labor laws, delivers hands-on employee support, and maintains smooth daily office operations.

Flexibility Clause: The company may revise duties and assign additional responsibilities consistent with the exempt, administrative nature of this role and applicable law (“other duties as assigned”).

Key Responsibilities

· Prepares new employee files: Onboarding/offboarding: offers, I-9/E-Verify, TriNet setup, new hire checklists, IT coordination, Files documents into appropriate employee files.

· Conduct timekeeping audits for meal/rest compliance, early/late clock-ins, and ensure documentation of premiums.

· Maintain personnel files and compliance records.

· Process benefits changes, LOA tracking, and TriNet updates.

· Post jobs, manage Indeed flow, schedule interviews, and assist with background checks.

· Track training (CA harassment prevention, workplace violence, safety), send reminders, and file certifications.

· Prepare weekly HR reports (onboarding status, audits, training completion).

· Schedules meetings and interviews as requested by HR Manager.

· Makes photocopies; mails, scans and emails documents; and performs other clerical functions.

· Assists or prepares correspondence as requested.

· Performs other related duties as assigned.

Office & Operations Support

· Daily office checks: kitchens stocked, conference rooms clean, coffee machines maintained, supplies replenished.

· Manage office supply orders (Amazon, Costco, vendors) and coordinate deliveries.

· Handle mail, packages, and property/vendor communications.

· Support executive team: check in with leadership, maintain binders, assist with notes, tidy workspaces.

· Coordinate team events (birthdays, anniversaries, monthly food orders).

· Cover sales floor during manager meetings.

· Assist with executive tasks (meeting prep, office plants, bourbon collection updates, scheduling).

· Oversee onboarding setup for new hires (desks, supplies, nameplates, introductions).

· Support offboarding (desk clean-out, roster updates, return of equipment/supplies).

Qualifications and Requirements

· 1–3 years HR or People Ops experience; office administration background preferred.

· Familiarity with CA wage-hour rules (meal/rest, sick leave) strongly preferred.

· TriNet or other HRIS experience is a plus.

· Strong organizational skills; ability to manage multiple priorities.

· Excellent communication and interpersonal skills.

· Ability to function well in a high-paced and at times stressful environment.

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

· Proficient with Microsoft Office and collaboration tools (Teams, Outlook).

What We Offer

· Benefits package medical, dental, vision, 401k, etc.

· Professional growth opportunities in HR and operations.

· Supportive, fast-paced team environment with direct impact on employee experience.

Job Type: Full-time

Pay: $23.00 - $26.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Education:

• High school or equivalent (Preferred)

Work Location: In person