Human Resources Coordinator

Summary:

The Human Resources Coordinator is responsible for providing administrative support to the Human Resources Department. S/he will create and maintain HR files, perform data entry in the HRIS, process and track FMLA and COBRA notices, conduct periodic employee mailings, assist in reconciling insurance carrier invoices, review and track candidate applications, assist in scheduling interviews and with the pre-hire screening process, as well as New Hire Orientation.

Essential Duties and Responsibilities:

• Provide excellent customer service by responding to inquiries in person, via telephone, or email from internal employee customers.
• Verify/obtain approval and authorization on all HR paperwork, within processing due dates.
• Maintain HRIS database; create and maintain employment files.
• Assist with new hire prescreening process, establishing background checks, references, and drug screens.
• Assist in conducting New Hire Orientation and ensure new employees complete new hire paperwork accurately during the initial hiring phase.
• Assist in yearly health insurance open enrollment meetings; create informational packets, and assist employees in completing enrollment.
• Distribute 401(k) Plan information as required, enroll employees, and process requested changes.
• Responsible for the distribution of required paperwork included in the termination process.
• Distribute required paperwork and track Leave of Absences and COBRA notification.
• Complete employee verification of employment requests.
• Process unemployment claims.
• Maintain confidentiality of all personnel related information.
• Complete special projects and research as requested.
• Assist with Department projects.
• Comply with all regulatory standards, policies and procedures of the Company’s payroll process.
• General HR administrative duties (copying, faxing, filing, distributing correspondence and mail, typing correspondence).
• Perform projects and other duties as assigned.

Qualifications:

• High School Diploma or its equivalent required; Some college education or business classes preferred.
• 1-3 years of related Human Resources experience.
• Excellent organizational and time management skills; customer service skills; ability to adjust to multiple demands and priorities; proven ability in follow-up commitments.
• Ability to prioritize, multi-task, take initiative, and problem solve while maintaining attention to detail.
• Ability to understand and follow instructions; function effectively as part of a team; ability to work under pressure; communicate with individuals at all levels of the organization and the public.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office.
• Fully Bi-lingual (Spanish) required.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, sit, kneel, walk, talk, see, hear, push, pull, climb, bend, and stoop. The employee frequently is required to stand, (for up to 8 eight hours), walk (occasionally on rough terrain/in varying weather conditions), climb, use manual dexterity to operate tools used in the course of work, hear sufficient to hear conversations in person, and via telephone and radio, and vision sufficient for distance sight and to read diagrams, computer screens, manual reports, rules, regulations, laws, and plans. The employee is occasionally required to reach, push, and pull with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Physical dexterity may involve stretching, proper placement of legs, and use of arms and hands in repetitive motions. The employee must be able to maintain constant alertness to the multiple concurrent activities occurring at the site, including the activities of other employees, and contractors, the operation of stationary equipment, and the movement of mobile equipment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

EOE M/F/V/D
DFWP

*No Soliciting

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Work Location: In person