Human Resources Coordinator

Summary:

The HR Coordinator provides administrative and transactional support for the Human Resources Department, ensuring compliance with local, state, and federal regulations. This role focuses on maintaining personnel records, managing HRIS and payroll-related issues, supporting benefits administration, assisting with employee inquiries, and supporting the HR Director with special projects. Strong attention to detail, confidentiality, and organizational skills are required to support the efficient operation of the department.

Duties and Responsibilities:

· Respond to employee inquiries regarding HR policies, procedures, and benefits.

· Provide administrative support for HRIS maintenance, payroll issue resolution, unemployment claims, and workers’ compensation processes.

· Assist with the preparation and processing of HR-related correspondence and documentation.

· Support benefits administration, including processing enrollments, terminations, and changes.

· Support the Sr. Generalist with processing monthly vendor invoices, updating census/rosters, auditing invoices against employee pay profiles to ensure accuracy and timely payment, and communicating changes to the payroll clerk.

· Support Sr. Generalist with leave management, including FMLA, workers’ compensation claims, Heart & Lung benefits, and ensuring compliance with the Pennsylvania Workers’ Compensation Act.

· Assist in policy research, implementation, and compliance monitoring.

· Assist with coordinating and tracking employee training and development programs.

· Provide transactional support for employee relations processes, including documentation and scheduling.

· Assist the HR Director with restructuring projects and HRIS data clean-up efforts.

· Participate in special projects and perform other related duties as assigned.

Performance Objectives:

· Ensure accurate and up-to-date maintenance of personnel records and HRIS data to support compliance and operational efficiency.

· Assist in streamlining benefits administration and vendor management processes to improve accuracy and timeliness.

· Support payroll audits and compliance initiatives to minimize discrepancies and ensure timely processing.

· Contribute to HR department restructuring efforts by providing research, data analysis, and administrative support.

· Improve efficiency in HR transactions and document management through process enhancements and attention to detail.

Qualifications:

Education & Experience:

• A Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a related field is preferred.
• 3-5 years of experience in HR, preferably in a municipal or public sector environment.
• Experience with benefits administration, HRIS data management, payroll processing support, and vendor management.
• Familiarity with workers’ compensation (Pennsylvania Workers’ Compensation Act), Heart and Lung benefits, and employment law compliance.
• Knowledge of HR policy and process development.

Technical Skills:

• Strong HRIS experience, including data entry, auditing, and reporting. Prefer experience with ADP Workforce Now.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR/payroll software.
• Knowledge of employment laws, municipal HR operations, and compliance requirements.
• Experience processing vendor invoices, auditing payroll-related transactions, and tracking employee benefits.

Key Competencies & Attributes:

• Detail-oriented with strong organizational and administrative skills.
• Analytical mindset for auditing payroll and benefits data for accuracy.
• Strong interpersonal and communication skills to interact with employees, vendors, and department leadership.
• Ability to handle confidential and sensitive information with discretion.
• Adaptability to support restructuring projects and improve HR processes.
• Problem-solving skills to assist in troubleshooting payroll, benefits, and compliance issues.
• Initiative and a proactive approach to supporting HR operations and driving process improvements.

Physical Attributes/Demands

• Ability to sit, stand, bend, reach, and occasionally lift objects up to 15 lbs.
• Manual dexterity with hands and fingers; occasional standing and walking.
• Specific vision abilities required include close vision, color vision, and ability to adjust focus.

Work Environment

• Work is performed in a standard office environment.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: No more than 37.5 per week

Work Location: In person