Human Resources Coordinator

Position Summary:

The Human Resources Coordinator plays a vital role in supporting daily HR operations at The Biltmore Hotel Los Angeles. Reporting to the Director of Human Resources and working closely with the Senior HR Manager, the HR Coordinator assists in a wide range of HR functions including employee relations, recruitment, onboarding, training coordination, compliance, and payroll support. This position is pivotal in maintaining a positive work environment and ensuring smooth HR processes in a dynamic, unionized hospitality setting.

Key Responsibilities:

Recruitment & Onboarding

• Coordinate job postings using multiple job post sites, screen applicants, and schedule interviews.

• Assist in the onboarding process including new hire orientation and documentation

• Maintain accurate and organized recruitment and personnel records

Employee Relations

• Act as a resource for employee questions and concerns

• Support the Senior HR Manager in handling employee relations issues and investigations

• Help ensure consistent application of policies and procedures in a unionized environment

• Coordinate employee engagement activities and recognition programs

• Maintain communication boards with internal hotel information and labor law posting requirements.

Training & Development

• Support training initiatives by coordinating logistics and tracking employee participation

• Assist with communication and roll-out of training programs

Payroll & HRIS Support

• Collaborate with Payroll Manager to obtain, review, and enter payroll data

• Assist with maintaining HRIS records and employee documentation

Compliance & Administration

• Ensure HR documentation complies with labor laws and hotel policies

• Maintain personnel files and HR records in accordance with legal and confidentiality standards

• Assist with benefits administration and open enrollment coordination

• Assist with the administration and management of Workers Compensation, Unemployment Claims, and Leave of Absence coordination

• Complete monthly administrative activities such as the hotel newsletter, birthday card preparation, and other administrative tasks

All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.

• Experience with Payroll systems (Paycom) and Applicant Tracking Systems (Workable) helpful.

• Working knowledge of Equifax, E-Verify, Indeed, Workable-ATS, and Paycom-HRIS, helpful.

• 2+ years of HR experience, preferably in hospitality or a unionized environment

• Bilingual English/Spanish required

• Strong interpersonal and communication skills

• Knowledge of HR laws, practices, and Microsoft Suite

• Ability to manage multiple priorities in a fast-paced environment

Additional Information

• Performs other related duties as assigned to ensure the smooth operation and safety of hotel guests and property.