Human Resources Coordinator

Gold Star Foods is the leading food distributor to K-12 schools in the United States. We are a company devoted to providing our customers with incredible customer service. We know that it is our employees who make the difference! Join our team and find out what it is like to work somewhere where you enjoy getting up for work every day!

POSITION OVERVIEW:

Under the direction of the HR Manager, the Human Resources Coordinator will perform administrative duties related to the operations of the human resource office.

PRINCIPLE RESPONSIBILITIES:

• Monitors Learning Management System (LMS) for compliance and completion of required training modules, including tracking new hire training and supervisory required annual training.
• Provides recruitment support for east and west coast HR locations by tracking and processing pre-employment requirements, posting new positions, conduct new hire orientations and general support of the onboarding process.
• Monitor I-9 compliance by running monthly reports to ensure all documentation is current, and coordinate with local HR representatives or employees for receipt of current documentation.
• Ensures that all policies and procedures in the HR/Company shared drive (Intranet) are current for all locations and updated as needed under the direction of the HR VP or Director.
• Maintains and updates a catalogue of job descriptions for each of the GS Foods Group locations.
• Answers and directs HR mainline phone calls and incoming faxes/emails.
• Receives and distributes HR mail.
• Schedules and organizes appointments; takes minutes during departmental meetings.
• Proofreads and types of documents and correspondence, forms, flyers or postings produced by the department.
• Prepares and processes required paperwork for employee transfers, changes in job classification/title, and other related employment paperwork and processes.
• Coordinate offboarding process in ADP, prepare offboarding packets, update IT Ticketing system and equipment returns.
• Assist with preparation of human resource reports such as attendance, new hire, and turnover reports.
• Provides support in the Workers’ Comp (WC) Process such as creating and maintaining WC Files.
• Ensure all labor law posters are current and manages our account.
• Provides support with employee engagement activities.
• Performs other related duties as assigned.

REQUIRED SKILLS:

• Excellent organizational skills and attention to detail.
• Ability to operate general office equipment.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Ability to maintain confidential information.

EDUCATION/EXPERIENCE:

• High school diploma or equivalent required.
• Previous administrative experience required.

TRAVEL REQUIREMENTS:

• 0-5%

WORKING CONDITIONS AND PHYSICAL DEMANDS:

This position will be in an office setting at a desk equipped with computer, monitors, phone, and other applicable resources/equipment. It will require the applicant to routinely sit, stand, stoop, kneel, crouch, and bend for up to 8 hours. Position requires the occasional lifting of objects up to 25lbs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.