Human Resources Coordinator

Human Resource Coordinator

Department: Human Resources

Reports To: Human Resources Director

FLSA Status: Non- Exempt

Location: Annapolis, MD

Hourly Rate: $22-25/hr (firm, dependent on experience)

Smartlink is dedicated to empowering those who are competitive and aim for the win. The company's core values— Creating Customer Fanatics, Innovate and Create, One Team, We Are All In, and Safety Leads to Success —serves as a guide to our teams and sets the expectations for every member.

These values are the cornerstone that brings us together, consistently reminding us of our mission and guiding all our efforts. We are unabashedly competitive and driven by a relentless pursuit of excellence. Every project, every challenge, and every opportunity is met with discipline, focus, and an uncompromising commitment to succeed.

Our path to excellence begins with it, commitment, and our team's goal of achieving customer fanatics. At Smartlink, you are empowered to make the right decisions, do your job well and bring something to the table no matter your position. This involves autonomy, responsibility, contribution, support, and growth.

This approach ensures that every team member feels valued and motivated to contribute their best, fostering a collaborative and high-performing environment.

We look forward to having you join our TEAM if this opportunity is a great fit for you!

About the Role

We’re looking for a Human Resource Coordinator to support HR operations, payroll administration, HRIS accuracy, onboarding, compliance tracking, and employee engagement programs. This full-time, in-office role ensures employee records are accurate, payroll runs smoothly, new hires have a great onboarding experience, and HR processes remain organized, compliant, and efficient. It’s an ideal opportunity for a detail-oriented, people-focused professional who wants to grow in HR while contributing to a positive and high-performing workplace.

What You’ll Do

Maintain accurate employee records in the HRIS, including new hires, job changes, and onboarding tasks.
Update HR communications and homepage announcements in the HRIS.
Conduct regular audits of HR files for accuracy, completeness, and confidentiality.
Lead in-office new hire orientations, facility tours, and onboarding preparation (packets, badges, system access).
Send weekly new-hire check-ins and monthly onboarding announcements.
Support payroll by auditing timecards, monitoring approvals, verifying hours, and identifying errors (missed punches, PTO, meal breaks).
Run payroll reports and assist with overtime, PTO, and milestone tracking.
Respond to employee payroll questions, process corrections, and support year-end activities including W2 distribution.
Assist with multi-jurisdiction payroll compliance, tax codes, and municipal requirements.
Respond to employee inquiries regarding payroll, benefits, and HR policies.
Assist with employee engagement activities (wellness programs, recognition posts, celebrations, gift distribution).
Format and maintain job descriptions; support recruiting and represent the company at career fairs as needed.
Support benefits tracking, open enrollment preparation, and deduction audits.
Maintain federal/state labor law postings and complete annual compliance mailings.
Update annual holiday calendars and payroll schedules.
Assist with unemployment claims and manager documentation.
Support HR process improvements, workflows, and document management.
Provide general administrative support, including mail handling and front-desk coverage.
Perform other duties as assigned.

What You Bring

Associate or Bachelor’s degree in HR or related field preferred.
2+ years of HR administrative experience preferred.
High-performance, solutions-focused mindset with strong positivity and resilience.
Excellent attention to detail, organizational skills, and accuracy.
Strong written and verbal communication skills.
Ability to prioritize, manage deadlines, and adapt quickly in a fast-paced environment.
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to maintain confidentiality and demonstrate professionalism.
Experience with HRIS platforms (UKG or Paylocity preferred).
Ability to quickly learn new systems and tools.

Physical Requirements