Human Resources Coordinator

The Human Resources Coordinator provides administrative and operational support for the Firm’s human resources functions. This role assists with recruitment coordination, onboarding processes, personnel record maintenance, benefits administration support, and HR documentation.

The Human Resources Coordinator helps ensure that HR processes are organized, accurate, and compliant with Firm policies by maintaining records, coordinating communications, and assisting the Resources Director with employee lifecycle activities.

This position performs a variety of confidential administrative tasks while supporting a positive and professional workplace environment.

Essential Functions (other duties may be assigned):

Recruitment & Hiring Support

• Assist with posting job openings and maintaining recruitment listings
• Coordinate interview scheduling with candidates and hiring managers
• Prepare candidate communication and interview materials
• Maintain applicant tracking records and recruitment documentation

Onboarding & Employee Setup

• Coordinate onboarding activities for new employees
• Prepare onboarding documentation and employment forms
• Assist with orientation scheduling and onboarding checklists
• Coordinate with IT and department managers for new hire setup

Personnel Records & HR Documentation

• Maintain confidential personnel files and electronic HR records
• Ensure employee documentation is complete and properly filed
• Update HR systems with employee status changes

Benefits Administration Support

• Assist employees with benefits enrollment documentation
• Support open enrollment coordination
• Maintain benefits files and assist with employee questions by directing them to the Resources Director
• Coordinate communications related to benefits programs

Employee Support & Communication

• Respond to routine employee inquiries regarding HR forms, policies, or procedures
• Direct more complex HR questions to the Resources Director
• Assist with internal HR communications and policy distribution

Administrative Support

• Prepare and maintain HR-related correspondence and documentation
• Assist with scheduling HR meetings and maintaining records
• Support HR projects and initiatives as directed by the Resources Director
• Maintain confidentiality regarding all personnel matters

Human Resource Coordinator | Updated 3/15/2026

Desirable Knowledge, Abilities, and Skills:

• Strong organizational and time management skills
• Ability to maintain confidentiality and professionalism
• Attention to detail and accuracy in documentation
• Ability to communicate effectively in person, by phone, and via email
• Basic understanding of HR administrative processes
• Proficiency with Microsoft Office Suite and HR information systems

Desirable Education and Experience:

• Associate’s degree or higher in Human Resources, Business Administration, or related field preferred
• 1–3 years of administrative or human resources support experience preferred
• Experience in a professional office environment preferred

Physical Requirements:

• Ability to sit for extended periods while reviewing financial records and working at a computer
• Frequent use of hands and fingers for typing, data entry, and handling documents
• Ability to communicate effectively in person, by phone, and via video conferencing
• Occasional standing, walking, bending, or reaching in office environments
• Ability to lift and carry light materials (generally up to 10–15 lbs), such as files, laptops, or client documentation.

Working Conditions Requirements:

• Work may be performed remotely from a home office or from Firm or client locations. The employee is expected to maintain a professional remote work environment that supports confidentiality, data security, and effective communication. Work hours may vary based on engagement demands, deadlines, and client needs.
• May involve extended periods of screen time
• Overnight and out-of-area travel may be required for fieldwork or training. Employees may be expected to attend client meetings and/or travel beyond the regular business day.

The duties listed above are intended only as illustrations of the different types of work that will be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs and requirements of the job change.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Pay: $65,000.00 - $90,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid jury duty
• Paid time off
• Parental leave
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Buxton, ME 04093