Human Resources Coordinator

About Bill Wilson Center:

Bill Wilson Center provides services to children, youth, young adults, and families in Santa Clara County. Additionally, we reach clients through our street outreach and crisis line programs. Bill Wilson Center programs focus on housing, mental health care, supportive services, and advocacy. Bill Wilson Center is committed to working with the community to ensure that every youth has access to the range of services needed to grow to be healthy and self-sufficient adults. A key component of Bill Wilson Center's philosophy encompasses a strength-based approach to improving the lives of the youth and young families in our communities. Bill Wilson Center has been providing services to runaway and homeless youth since 1973. Join us and become a difference maker at Bill Wilson Center!

Job Summary:

The HR Coordinator works collaboratively across the agency acting as a bridge between HR, IT and Bill Wilson Center programs for positive impact. This position will focus on talent acquisition, onboarding and support technical operations. The ideal candidate has an enthusiasm for learning. This position reports directly to the Chief People & Culture Officer. Come help us build a best in class employee culture!

Essential Duties/Responsibilities:

• Acts as a beacon for our values, enhancing the agency culture through your actions.

• Leads the talent acquisition process including recruitment, hiring and onboarding. Conducts new hire onboarding creating a stellar new hire “experience”.

• Maintains employee files and employee records within Paycom, HRIS system including new hire data, annual pay increases, promotions, transfers, and terminations. Acts as ATS subject matter expert.

• Responds to general inquiries from employees and managers regarding HR policies and best practices. Responds to verification of employment requests.

• Creates and presents weekly and monthly metrics reporting and dashboards.

• Collaborates with IT consultants to provide system access to new employees and deploy laptops during onboarding.

• Coordinates removal of system access and collects laptops from exiting employees during offboarding.

• Collaborates with IT consultants to assign cellphones/desk phones, track phone number assignments and maintain telephone inventory. Maintains agency seating plan.

• Reconciles HR related invoices coordinating payment through Finance department.

• Builds relationships with community partners creating talent pipelines. Plans and facilitates career fairs and hiring events.

• Supports agency initiatives including benefits, training and employee engagement.

• Ensures compliance with federal, state, and local labor laws, safety regulations, and industry standards.

• Acts in the best interest of the agency.

• Additional duties as assigned.

Education and Experience:

• At minimum, Associate’s degree. Ideally a Bachelor’s degree in Human Resources, Business Administration, Psychology or a related field. HR certifications are a plus.

• Two years of HR Coordinator experience or an equivalent combination of education plus experience.

Required Skills/Abilities:

• Proficient in Microsoft Office Suite and/or GoogleSuite.

• Familiarity with Paycom or other HRIS systems is highly desirable.

• Exposure to Human Resources practices including federal, state and local laws.

• Ability to work effectively both independently and as part of a team.

• Experience working with culturally diverse staff required.

• Possesses high degree of attention to detail and strong written and verbal communication skills.

• Comfortable presenting information in a group setting.

• Able to balance multiple assignments in a fast-paced work environment while meeting deadlines.

• Ability to exercise discretion and confidentiality, maintaining professionalism at all times.

• Acts as a role model within the agency.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made enable individuals with disabilities to perform the essential functions.

• Employee must be able lift and/or move up to 25 pounds.

• Must be able to remain stationary for a prolonged period of time.

• Employee is regularly required to use hands to type on a keyboard as well as communicate with fellow employees and communicate clearly on the telephone.

• The employee is required to stand, walk, reach with hands and arms. Stoop, kneel, crouch or crawl when interacting with equipment.

Work Environment:

• Most duties will be performed in an administrative setting. This position will, at times, complete duties outside of an administrative setting. Must have a valid California Driver’s License, reliable transportation and be able to drive between agency worksites on an as needed basis.

Pay Rate:

$28.00 - $30.00 per hour

Employee Benefits & Perks:

We offer a generous compensation package for full-time employees that includes the following:

• 4 Weeks Accrued PTO

• 14 Paid Holidays Per Year

• Paid Health, Dental, Vision & Voluntary Life Insurance Plans

• Flexible Spending Plans for Medical, Dependent Care, Parking and Transit

• 401 (K) Retirement Plan

• 24/7 Employee Assistance Program

• Upward Career Mobility

• Discounts and Savings through Tickets At Work and LifeMart

EEO:

Bill Wilson Center is an Equal Opportunity/Affirmative Action Employer.

This position description intends to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. Because of a need to remain responsive to the needs of our clients and our Agency’s operations, responsibilities may be modified at any time.