Human Resources Executive

CAA Portas, a division of leading entertainment and sports agency Creative Artists Agency (CAA), is the leading management consulting firm dedicated to sport. At CAA Portas, we believe in the power of sport and physical activity to transform lives, communities and nations. We provide inspirational leadership to power this transformation, having fun and showing the passion for doing what we love.

We help sports leaders across the world on their most important, complex and urgent challenges and opportunities to achieve more for their organisations such as:

• Delivering significant and sustainable business performance
• Transforming organisations and developing future sport leaders
• Driving increased and more effective funding into sport
• Achieving lasting positive change in society

The Agency

Creative Artists Agency (CAA) is a leading entertainment and sports agency, with global expertise in film, television, music, theatre, sports, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand marketing and licensing, executive search, games, and philanthropy, among other areas.

Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world.

CAA, founded in 1975, is headquartered in Los Angeles, and has offices in New York, Nashville, Memphis, Chicago, Miami, London, Munich, Geneva, Stockholm, Shanghai, and Beijing, among other locations globally. For more information, please visit www.caa.com.

The overview

The HR Executive will support the Human Resources Department on all employees’ matters in KSA including providing support related to daily operations, periodical projects and initiatives.

Responsibilities

Government Relations

• Undertake all formalities related to GOSI, Muqeem, Qiwa, Muddad, Chamber of Commerce, Business Visit visa and all government portals

Employee Relations

• Manage the on-boarding and offboarding process for KSA employees including and not limited to logistical and administrative aspects, i.e. laptop set up, employee files, salary certificates, draft contracts, official letters to governmental and non-governmental bodies, travel and accommodation when applicable.
• Undertake all Relocation requests.
• Responsible for adding/removing employees from insurance and review invoices
• Manage and update PHR system for KSA employees
• Provide the appropriate guidance and advice in respect of terms and requirements for legal employment status in the country
• Manage the process for visa renewals
• Play a key role in updating and maintaining all benefits components such as health insurance plans, annual leave plans. Etc

HR Operations

• Manage the HR inbox and respond to queries in timely manner
• Responsible for Housing loans’ request and sublet contracts

Reporting

• Download the immigration report on monthly basis and share it with the HR team to highlight status and requirements.
• Ensure GOSI payments are completed every start of month.
• Upload WPS for salaries in Mudad.
• Maintain an updated tracker of visa/ Iqama expiry and liaise with the team to do the needful.
• Email the Saudi chamber report to finance including balance, number of visas and any issued invitation letters.

Requirements

• Previous experience in a similar HR position is essential with regional knowledge
• Prior experience in interfacing with governmental entities is essential.
• Excellent oral communication skills to effectively interact with stakeholders at all levels.
• Proven ability to work collaboratively in a team-oriented environment.
• Highly detail-oriented, ensuring accuracy and thoroughness in all tasks.
• Solid understanding of governance frameworks and their practical application.
• In-depth knowledge of local laws and regulations relevant to HR practices.
• Bachelor’s degree in human resources or a related field beneficial