Human Resources Generalist

JOB DESCRIPTION

Position Title: Human Resources

Department: Human Resources

Reports to: CFO

Summary:

Serve as HR Representative for all functional areas of the Human Resources department, including payroll compensation and benefits, staffing and planning, recruiting, employee relations, training and development, and legal compliance.

Essential Duties and Responsibilities:

• Administration of the company payroll program

o Bi-weekly online payroll processing using Proliant systems, resolve payroll discrepancies with employees, accounting, and 401K using online ADP system.

o Daily compliance with Timekeeping using Timeclock, Total Pass Biometric and attendance, point of contact for payroll services, provide payroll and payroll tax reports including 940,941, C3, W2, W3, 1099, 1096 and other reports as needed.

• Administration of company benefit programs

o Process accurate enrollment and termination updates promptly.

o Process COBRA for terminating employees to ensure compliance.

o Ongoing monthly reconciliation of billing statements to ensure accuracy and appropriate cost savings, point of contact with Accounting, Agents, and benefit vendors.

o Support employees with benefit questions, including time off requests, leave of absence, and established policies, benefits, forms, records, and practices. Timely resolution of all employee issues.

• Conduct new employee orientations and exit interviews

o Maintain accurate databases and complete employment files: Employee Action forms, I-9 U.S. (CIS) Citizen and Immigration service documentation, medical correspondence, and purging employee files to ensure compliance with legal requirements. Perform ongoing audit of employment files.

o Coordinate new employee training programs and training/Document Control

• Coordinate companywide recruiting program

o Point of contact with temporary work forces, internal/external job postings, scheduling interviews, verification of educational degrees, and background checks

o Responsible for all incoming candidate resumes.

o Process all external responses to job applicants to assist with compliance with Equal Employment Opportunity Commission (EEOC)

· Assist in developing and ensuring compliance with company policies and procedures.

o Process verification of employment requests and unemployment claims.

o Assists with OSHA, ISO, and IRS filings, as necessary.

o Coordination of employee relations and activities throughout the year:

o Holiday events, monthly birthday activities, mid-year and end-of-year functions

• Administration of Safety and Security systems:

o Coordinate Safety committee meetings and employee training.

o Conduct necessary new hire and ongoing (PPE) Personal Protective Equipment safety checks.

o Responsible for ongoing safety supplies and signage throughout the facility

· Provide additional support to the CFO and the CEO

· Education, Training, Skills, and Experience Requirements:

o Bachelor’s degree plus 1 year experience

o Associate degree plus 2-3 years related experience.

o Effective communication and organization skills required.

• Working knowledge of Microsoft Office, QuickBooks, Payroll, Total Pass timekeeping software and ADP 401K preferred
• Fluent in Spanish

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employees are required to

stand, walk, and sit for extended periods.

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Expected hours: No more than 40.00 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person