Human Resources Generalist I

Human Resources Generalist I

A bachelor’s degree in an appropriate area of specialization or an equivalent combination of education and experience.

The College of the Arts (COTA) invites applications for the position of Human Resources Generalist I. This role is an important part of our HR team, working closely with the COTA HR Generalist II and HR Director. Together, we make sure employees are hired and paid correctly, questions are answered promptly, and processes run smoothly for the College.

We’re looking for someone who enjoys helping others, pays close attention to details, and is curious about learning new systems and ways of working. In this position, you’ll have the chance to solve problems, improve processes, and be part of a team that supports the community members, faculty, staff, and students who make the arts thrive at UF.

The University of Florida College of the Arts intends to be a transformative community, responding to and generating foundational shifts in the arts and beyond. As business and academic professionals, artists, scholars, advisors, and teachers, we, the staff of the College, embrace the complexity of our evolving human experience and seek to empower our colleagues, students, and faculty to respond to and shape that experience fearlessly through critical thinking, creativity, constructive questioning, and respectful dialogue. We seek a colleague who engages with openness and enthusiasm for the work and the mission of the college. We seek a colleague who possesses skills in executing administrative processes that advances curiosity, respect, open intellectual discourse, and the welcome incorporation and well-being of all in an environment of complex differences. We seek a colleague who identifies as a trusted steward of resources, balancing institutional requirements and the demand for innovative solutions.

The University of Florida is an equal opportunity institution.

Responsibilities:

• Serve as the first point of contact for HR-related questions, providing guidance to College of the Arts (COTA) employees on HR policies and procedures.
• Work with the HR Generalist II, UF Shared Services, and the Graduate Student Coordinator to ensure timely hiring, payment, terminations, and other job actions for COTA employees, including Graduate Assistants, TEAMS, OPS, Adjuncts, Faculty (including Courtesy Faculty), Student Assistants and Volunteers.
• Track and monitor Courtesy Faculty hires, ensuring the college stays in compliance with UF Courtesy Faculty policies and procedures.
• Enter and monitor job actions in PeopleSoft.
• Process foreign national hires and honorarium payments.
• Provide on-boarding communications and support for new hires that are not covered by our Shared Services partners or specific units/supervisors.
• Ensure all COTA employees are paid correctly and on time by reviewing paylists biweekly, identifying and correcting errors, and assisting employees with questions about pay, time worked, and leave.
• Support OPS and student assistant searches, including posting positions, maintaining applicant tracking, and closing vacancies in the UF recruitment system. Provide clear information to search committees and hiring authorities on established recruitment procedures.
• Assign affiliations and create UFIDs in UF’s Identity Management system, as needed.
• Participate in college and university HR meetings as required.

$55,500 gross maximum ($26.58/hour) with a comprehensive and highly competitive leave and benefits package.

A bachelor’s degree in an appropriate area of specialization or an equivalent combination of education and experience.

The successful candidate will meet some of the following (listed in order of importance)

• Evidence of exceptional organizational skills.
• Has a passion for accuracy and attention to detail in their work.
• Capacity to manage large amounts of information while prioritizing job responsibilities effectively.
• Ability to meet deadlines and process HR actions efficiently while being attentive to the impacts of those actions on both the systems and the people affected.
• Asks questions when clarification could be needed, even if the answer may seem obvious.
• Communicates effectively in writing and verbally, providing helpful service to all.
• Shows capacity for executing administrative processes that advance curiosity, respect, open discourse, and the welcome incorporation and well-being of all in an environment of complex differences.
• Motivated to learn new systems, processes, and approaches.
• Demonstrates a capacity to navigate large institutions to find the information needed to complete tasks
• Evidence of skill in collaborating with colleagues to solve problems and think through challenges.
• Has a desire to offer ideas for improving HR processes in a team setting where collaboration is valued.
• Uses Microsoft Office Suite (including Outlook and Teams) at an intermediate to advanced level.
• Experience in large, public institutions; higher education experience is preferred.
• Three (3) or more years of administrative experience; human resources experience is preferred.

Schedule:
Regular working hours are Monday through Friday 8am – 5pm with an hour lunch. There are also options for different and flexible work schedules.

Application Deadline:
Application with materials must be submitted via the University of Florida’s online application system through https://jobs.ufl.edu/ by 11:55pm 10/12/2025.

Application Process:
Applications must include the following:
(1) a detailed letter of application that explains how you match the qualifications of this position
(2) a resume
(3) names and contact information of three professional references.

The Search Committee may request additional materials at a later time, including obtaining UF evaluations and/or other personnel files from UFHR for current or previous UF employees.

A pre-employment criminal background check is required.

If an accommodation due to a disability is needed to apply for this position, please call +1 (352) 392- 2477or the Florida Relay System at +1 (800) 955-8771 (TDD). Hiring is contingent upon eligibility to work in the US. Searches are conducted in accordance with Florida's Sunshine Law.

The selected candidate may be required to provide an official transcript to the hiring department upon hire. A transcript will not be considered “official” if a designation of “Issued to Student” is visible. Degrees earned from an educational institution outside of the United States are required to be evaluated by a professional credentialing service provider approved by National Association of Credential Evaluation Services (NACES).

Inquiries may be sent to:
Honey Langford, HR Generalist II
HR Generalist Search Committee Chair
Email: honey67902@ufl.edu

THE COLLEGE OF THE ARTS: The mission of the College of the Arts is to be a transformative community, responding to and generating paradigmatic shifts in the arts and beyond. We achieve the university’s mission by training professionals and educating students as artists and scholars, while developing their capacities for critical study, creative practice, and provocation. The College offers baccalaureate, masters, and doctoral degrees. Approximately 1,700 students are pursuing majors in degrees offered by the College of the Arts under the direction of 135 faculty members in its three accredited schools— the School of Art + Art History, the School of Music, and the School of Theatre + Dance, and in the Center for Arts in Medicine, the Digital Worlds Institute, and the Center for Arts, Migration, and Entrepreneurship. In addition, the college comprises the University Galleries, and the University level of the New World School of the Arts in Miami.

The University of Florida: The University of Florida is a comprehensive learning institution built on a land grant foundation. We are The Gator Nation, a wide-ranging community dedicated to excellence in education and research and shaping a better future for Florida, the nation and the world. Our mission is to enable our students to lead and influence the next generation and beyond for economic, cultural and societal benefit. UF is a graduate research institution with more than 50,000 students and membership in the prestigious Association of American Universities. Gainesville, which is consistently ranked as one of the nation’s most livable cities, is located midway between the Gulf of Mexico and the Atlantic Ocean. Together, the University and the community comprise the educational, medical and cultural center of North Central Florida.

In addition to salary, the University of Florida (UF) offers low cost State Health plans, a number of Dental plans to fit you and your family’s needs, and Vision. Domestic partner coverage through GatorCare is also available. Optional plans such as life, disability, legal and accident insurance are also available.

UF provides a variety of leave programs including vacation, sick leave, 11 paid holidays, personal leave days, and family medical leave. TEAMS employees accrue approximately 22 vacation days annually, 13 sick days annually, and 4 personal leave days that are typically used during the holiday closing period (accruals based on full-time employment). UF also provides you the flexibility to deal with life’s challenges by offering paid family leave, eight full weeks of leave over a 24-month period.

Build a retirement roadmap with competitive pension plans, investment accounts and a host of voluntary add-ons, such as 457 deferred compensation and 403(b) plans.

UF Employees are also eligible for the GatorPerks discount program, which provides big savings at various business and retailers!

Explore UF’s plethora of benefit options here: TEAMS Benefits