Human Resources Generalist II / Human Resources Generalist III

Gainesville, United States

JOB NO:

537091

WORK TYPE:

Staff Full-Time

LOCATION:

Main Campus (Gainesville, FL)

CATEGORIES:

Human Resources, Office/Administrative/Fiscal Support

DEPARTMENT:

32010700 - PH-HUMAN RESOURCES

CLASSIFICATION TITLE:

Human Resources Generalist II / Human Resources Generalist III

CLASSIFICATION MINIMUM REQUIREMENTS:

A bachelor’s degree in an appropriate area of specialization and two years of appropriate experience or an equivalent combination of education and experience.

JOB DESCRIPTION:

The College of Pharmacy (COP) is looking for an HR Generalist II or III to serve as the Employee Engagement Coordinator, providing comprehensive human resources support across the entire employment lifecycle. As a key member of the COP HR team, this role partners with faculty, staff, and administrators to enhance employee recruitment, engagement, and retention in alignment with the College’s strategic goals. Responsibilities include strategically planning recruitment processes to attract top talent, onboarding new employees, facilitating training and feedback mechanisms to support team success, and creating meaningful experiences that foster pride and connection to the College. The incumbent handles confidential employee information and ensures compliance with all applicable privacy laws and university policies.

Duties include:

Employee Training, Retention and Engagement:

Develop and implement a comprehensive New Employee Orientation program for staff.
Coordinate staff engagement activities such as Staff Retreats, Staff Award programs, and staff development programs.
Promote professional growth through a monthly newsletter highlighting development opportunities for staff.
Maintain a staff development resource hub on the COP HR website with accessible educational materials.
Create opportunities for interactive staff social engagement to support team building and recognition.
Serve as the College liaison to the Superior Accomplishment Award Committee.
Coordinate annual employee surveys and analyze engagement metrics to inform initiatives.
Foster a listening culture by incorporating feedback mechanisms into engagement and communication strategies.

FMLA and Leave support:

Administer Family and Medical Leave Act (FMLA) and other leave programs in accordance with university policies and federal regulations.
Provide guidance to employees and supervisors on leave eligibility, documentation requirements, and return-to-work procedures.
Monitor leave balances and coordinate with Payroll and Benefits to ensure accurate tracking and compliance.
Support employees in navigating complex leave scenarios, including intermittent leave and accommodations.
Maintain up-to-date knowledge of leave laws and regulations to ensure College compliance.

Talent Acquisition:

Manage assigned recruitments, including drafting job descriptions, posting requisitions, reviewing applications, and phone screening candidates.
Partner with hiring managers to ensure compliant searches that deliver an exceptional candidate experience.
Conduct employment verifications, reference checks, and background screenings.
Support onboarding for all new employees, including faculty, TEAMS, OPS, student assistants, and graduate assistants as assigned

General Employee HR support:

Serve as HR consultant for faculty and staff on policies, procedures, benefits, and employment concerns.
Advise on performance appraisals and provide HR reports on compensation, hiring, leave, and salary equity.
Manage visa application processes in collaboration with employees, administrators, Tax Services, and the UF International Center.
Attend training to become an expert in this area and stay abreast of new regulations related to visa processing.
Stay current on visa regulations and ensure timely renewals prior to expiration dates..
Other duties as assigned by the Human Resources Director.

EXPECTED SALARY:

Level II: $55,000-$65,000

Level III: $65,000-$75,000

Employment Benefits include:

Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.

Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.

Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.

To learn more visit: hr.ufl.edu/benefits

REQUIRED QUALIFICATIONS:

A bachelor’s degree in an appropriate area of specialization and two years of appropriate experience or an equivalent combination of education and experience.

PREFERRED:

Level II: Three years of HR experience in higher education with a focus on employee engagement initiatives is preferred.
Level III: Five years of HR experience in higher education with a focus on employee engagement initiatives is preferred.

The ideal candidate will possess:

Energetic, customer-focused attitude with strong interpersonal skills.
Experience in higher education or a large, complex organization.
Knowledge of leave administration, employee engagement, and talent acquisition processes.
Proven ability to manage multiple priorities, meet deadlines, and work collaboratively in a team environment.
Experience developing and leading employee engagement, development, and retention programs, including orientations, trainings, and retreats.
Strong problem-solving skills and strategic planning/project management capabilities.
Technical aptitude with proficiency in Windows, Microsoft Office (Excel emphasis), WordPress, Salesforce, and SmartSheets.
Outstanding written and verbal communication skills, with the ability to interact effectively with a diverse constituency.
Commitment to fostering a diverse, inclusive, and supportive workplace.
Passion for leading, influencing, and motivating others.

SPECIAL INSTRUCTIONS TO APPLICANTS:

To be considered, you must upload your cover letter, resume, and list of three professional references. This position posting will fill only one position with the classification determined during the recruitment process and based on the successful applicant's education and experience, as detailed above in the qualifications.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED:

ADVERTISED:

10 Sep 2025

Eastern Daylight Time

APPLICATIONS CLOSE:

24 Sep 2025

Eastern Daylight Time

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