Human Resources Generalist - Mostly Remote

Position Summary
We are looking for a reliable and detail-oriented Human Resources Generalist to support HR operations and general administration.

This is a hands-on position that goes beyond typical HR work. In addition to HR responsibilities, this person will perform a variety of administrative and operational tasks as requested by management.

The role is mostly remote, with occasional on-site work in our Fremont office (about once per week or as needed). This setup is ideal for someone who values flexibility while remaining engaged with the local team.

Responsibilities

• Maintain personnel files, attendance, and HR records in compliance with company policies and labor laws
• Monitor and help ensure compliance with federal, state, and local employment regulations
• Update and maintain HR policies, forms, and internal procedures
• Process payroll data and benefits information accurately and on time
• Coordinate onboarding, orientation, and offboarding
• Support training programs, performance reviews, and internal communications
• Assist with documentation and audits for ISO and other compliance requirements
• Arrange housing and related logistics for expatriate employees and visitors from overseas (e.g., leases, move-in/move-out, utilities)
• Prepare reports, forms, and other documents as directed by management
• Provide administrative support to Finance (invoices, filing, expense reports)
• Coordinate company events, meetings, and employee communications
• Handle general administrative duties and special tasks assigned by the Vice President
• Maintain confidentiality and uphold data privacy standards

Qualifications

• 2–5 years of experience in HR, payroll, or administrative work
• Working knowledge of HR processes, compliance, documentation, and confidentiality requirements
• Ability to handle general administrative responsibilities beyond HR
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with HR/payroll systems
• Excellent written and verbal communication skills
• High attention to detail and ability to manage multiple tasks

Why Join Us

• Be part of a small, growing team where your work makes a difference
• Exposure to business operations in a global environment
• Work in a collaborative, respectful, and stable workplace culture
• Enjoy a flexible, mostly remote work environment with occasional on-site collaboration

About the Company

Kashiyama-USA, Inc. is a U.S. subsidiary of a global Japanese manufacturer of vacuum pumps used in semiconductor manufacturing.

We provide high-quality products, repair, testing, and logistics services to leading semiconductor customers. Our U.S. operations are expanding, and we’re looking for a qualified HR & Administrative Assistant to support our growing team.

Job Type: Full-time

Base Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Human resources: 2 years (Preferred)

Work Location: Hybrid remote in Fremont, CA 94538