Human Resources - HR Records Associate

Job Title & Specialty Area: Human Resources Records Associate
Department: Human Resources
Location: Dallas, TX
Shift: Day shift, Monday through Friday 8A - 5P
Job Type: Onsite
Why Children’s Health?
At Children's Health, our mission is to Make Life Better for Children, and we recognize that their health plays a crucial role in achieving this goal.
Through our cutting-edge treatments and affiliation with UT Southwestern, we strive to deliver an extraordinary patient and family experience, ensuring that every moment, big or small, contributes to their overall well-being.
Our dedication to promoting children's health extends beyond our organization and encompasses the broader community. Together, we can make a significant difference in the lives of children and contribute to a brighter and healthier future for all.

Summary:
Perform administrative, customer service, operations, and applications work in HR employee records management. Provide support and assistance during regulatory activities. Provide assistance and back-up support in other program area(s) as assigned.

Responsibilities:

• Maintain employee HR records and related documentation (paper and electronic). Sort, organize, copy, scan, file and retrieve records as required/requested by HR staff and organizational leaders. Respond to requests relating to current and archived HR records, search for requested documents and information and communicate information to the person requesting it.
• Prepare HR records in response to subpoenas; review subpoena and determine which records are responsive; coordinate documentation and responses from other functional areas; provide documentation to Legal or other internal department managing the subpoena response.
• Participate in the administration of other HR programs including annual background checks, compliance with I-9/work authorization processes, etc., incoming/outgoing mail, etc. Work involves review of documentation, preparation of correspondence and other communication, research to obtain required information, records and database management, and escalation as needed.
• Provide support and assistance during regulatory readiness activities.
• Provide back-up support for other HR functions as needed.
• Perform other duties and special projects as assigned.

How You’ll Be Successful:Other information:
WORK EXPERIENCE

• Minimum of 1 year related experience required

EDUCATION

• High school diploma or equivalent required
• Additional training beyond high school preferred

JOB PROFILE

• Has established skills to perform a range of day-to-day activities
• Understands how own duties relate to others in the team and has an awareness of how the team integrates with others
• Manages own workload by applying an understanding of team priorities; may provide assistance to less experienced colleagues
• Recognizes and solves typical problems that can occur in own work area without supervisory approval; evaluates and selects solutions from established options
• Impacts own team through the quality of the service or information provided; Follows standardized procedures and practices and receives regular but moderate supervision and guidance
• Uses foundational communication skills to exchange straightforward information

MANAGEMENT SKILLS

• Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.
• Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.
• Ensure that the customer perspective is a driving force behind business decisions and activities; craft and implement service practices that meet customers' and own organization's needs.
• Develop and use collaborative relationships to facilitate the accomplishment of work goals.
• Identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for choosing a course of action or developing appropriate solutions; take action that is consistent with available facts, constraints, and probable consequences.
• Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.
• Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.
• Effectively manage one's time and resources to ensure that work is completed efficiently.
• Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.
• Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self impose standards of excellence rather than having standards imposed.
• Assimilate and apply new job-related information in a timely manner.
• Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

A Place Where You Belong

We put our people first. We welcome, value, and respect the beliefs, identities and experiences of our patients and colleagues. We are committed to delivering culturally effective care, creating meaningful partnerships in the communities we serve, and equipping and developing our team members to make Children’s Health a place where everyone can contribute.

Holistic Benefits – How We’ll Care for You:

• Employee portion of medical plan premiums are covered after 3 years.
• 4%-10% employee savings plan match based on tenure
• Paid Parental Leave (up to 12 weeks)
• Caregiver Leave
• Adoption and surrogacy reimbursement

As an equal opportunity employer, Children's Health does not discriminate against employees or applicants because of race, color, religion, sex, gender identity and expression, sexual orientation, age, national origin, veteran or military status, disability, or genetic information or any other Federal or State legally-protected status or class. This applies to all aspects of the employer-employee relationship including but not limited to recruitment, hiring, promotion, transfer pay, training, discipline, workforce adjustments, termination, employee benefits, and any other employment-related activity.