Human Resources Operations Specialist

Position: Business & Administration Support Executive

Languages required: English & Arabic (written and spoken)

Location: Riyadh, Saudi Arabia (Full Work from Office- All 5 days)

Industry: Familiarity with working in a start up environment will be a plus

Exp level: 5 to 8 years

Company Description: Mindsprintis a leading-edge technology solutions provider that continuously innovates purpose-built digital solutions enabling global enterprises to be future-ready. For over two decades we have been accelerating technology transformation for the large base of global clients. Working with leading technologies and empowered with the freedom to create new solutions and better existing ones, we have been inspiring businesses with pioneering initiatives.

Job Summary: We are seeking a dynamic and proactive Business & Administrative Support Executive to provide support to our operations in Saudi Arabia. The ideal candidate will be fluent in both English and Arabic, with good organizational and communication skills. This role is critical in ensuring smooth administrative processes, effective coordination with internal teams in India, US, UAE and Singapore and external partners. As the first employee in Saudi Arabia, the candidate must demonstrate a entrepreneurial mindset with the flexibility to stretch beyond core responsibilities, take ownership, and support the setup and growth of local operations.

Key responsibilities for this role include:

• Provide executive and administrative support to leadership and business teams.
• Manage calendars, schedule meetings, organize travel and logistics.
• Draft, review, and translate correspondence, reports, and presentations in both English and Arabic.
• Serve as a key point of contact for internal stakeholders and external partners.
• Coordinate with vendors, suppliers, and service providers to support office operations.
• Assist in documentation, record-keeping, and compliance requirements.
• Support event coordination, workshops, and internal communications.
• Handle business correspondence, reports, and documentation in both English and Arabic, ensuring accuracy, confidentiality, and timely delivery.
• Facilitate communication between English-speaking and Arabic-speaking teams, translating documents or conversations as needed to ensure clear understanding.
• Handle ad-hoc tasks and special projects as assigned by senior management to support overall business objectives.

Qualifications:

• Bachelor’s degree in business administration, Management, or a related field.

• Minimum of 2 years of experience in administrative, executive support, or business operations roles, preferably in a start up or international company.

• Fluency in English and Arabic (both written and verbal).

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with business software tools (e.g., CRM systems).

• Excellent organizational, time-management, and multitasking skills.

• Strong interpersonal and communication skills, with experience in cross-cultural collaboration.

• Knowledge of Saudi Arabian business practices, regulations, and cultural nuances is highly desirable.

• Ability to work as an individual contributor and as part of a team in a dynamic, high-pressure environment.

• Willingness to travel within or outside Saudi Arabia as and when required