Human Resources Payroll Assistant

Job Title: HR Assistant – Payroll

Department: Human Resources

Industry: Oil & Gas (Onshore/Offshore)

Location: [Specify Location]

Reports To: HR & Administration Manager / Payroll Officer

Job Purpose:

To assist in the preparation, verification, and processing of payroll for employees in compliance with company policies, labor laws, and project-specific requirements. The role supports the HR and Finance teams to ensure accurate and timely salary disbursement and payroll-related reporting.

Key Responsibilities:

Payroll Administration:

• Collect, verify, and input employee attendance, overtime, leave, and allowance data for payroll processing.
• Assist in preparing monthly payroll in coordination with the Payroll Officer and Finance Department.
• Ensure accuracy of salary computations, deductions (loans, advances, insurance, etc.), and benefits.
• Support in processing final settlements, gratuities, and end-of-service benefits for departing employees.
• Maintain confidentiality of payroll information and employee records.

HR Data & Documentation:

• Update and maintain HR and payroll databases with employee information (new hires, transfers, terminations).
• Prepare monthly headcount, overtime, and manpower cost reports.
• Assist in maintaining employee personal files and digital HR records in compliance with company standards.
• Liaise with site administrators to collect timesheets and attendance records for onshore/offshore employees.

Compliance & Coordination:

• Ensure payroll compliance with UAE/GCC labor laws and company policies.
• Coordinate with Finance for salary transfers, payslips, and payroll reconciliations.
• Support HR audits and provide necessary payroll documentation as required.
• Handle basic employee queries related to payroll, attendance, and benefits.

Qualifications & Experience:

• Bachelor’s Degree in Human Resources, Accounting, or Business Administration.
• 2–4 years of experience in HR or Payroll, preferably in the Oil & Gas / EPC / Construction sector.
• Working knowledge of payroll systems and HR software (e.g., Oracle, SAP, ERP, MS Excel).
• Basic understanding of UAE/GCC labor laws and payroll regulations.
• Strong attention to detail, confidentiality, and numerical accuracy.

Key Skills:

• Payroll processing and data entry accuracy
• MS Excel and HRIS proficiency
• Communication and coordination skills
• Confidentiality and integrity
• Time management and teamwork

Additional (Preferred):

• Experience handling multi-country payroll (e.g., KSA, Qatar, Oman)
• Familiarity with offshore rotation payroll systems
• Knowledge of WPS (Wage Protection System) compliance

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