HUMAN RESOURCES SPECIALIST

GENERAL DESCRIPTION OF POSITION:Under the general supervision of the Chief HR/CC Officer, I will specialize in the complete process of posting a vacancy using the PAYCOM platform from the time the position is created until the position is being offered for employment. Will initiate the advertising of all SC vacancies; maintain a vacancy report by department. This will be done by using PAYCOM. Will process immigration requirements of new hires and those needing to update authorizations using E-Verify. Assist in the coordination of employee benefits to include: FMLA, Workers Compensation, and in conducting orientation and other training as time permits. Assists in the credentialing of employees. Assists in maintaining competency-based job descriptions, personnel files and HRSA standards. Works with the Resident/Student program to assure continuity of services to include greeting, orientation, and placement. Coordinates the processing of new employees. Will assist to support HR projects. Will perform all duties which involve interaction with a patient in a manner which ensures the patient has a pleasant and satisfactory experience. All interactions with the patients will be in adherence to the PCMH principles, policies, and procedures

ESSENTIAL JOB FUNCTIONS: (With or without accommodations)

Relationship and management of people: Works directly with supervisors to ensure job description is updated, position is posted, questions are developed, and applicants are screened. Maintains job descriptions in PAYCOM. Coordinates with the supervisor times for interviews and selection. Establishes a screening criterion for positions in which there are more than five applicants. Questions for the interviews are requested for review prior to interviews. Assures the questions asked in the interview are meaningful and legal and if in doubt consults with HR Officer. Records are EEOC audit ready.

Management of documents: Performs all aspects of the posting of all positions while adhering to all federal/state requirements of positions Updates website and maintains quality controls for the performance evaluations as per HRSA and agency policy. Prepare tables and reports for trending of data. Prepare memos and letters to send to employees and applicants by using available electronic systems. Ensure all clinics comply with required federal and state postings. Assists in the aggregation of data relevant to training development and assists in conducting training relevant to quality management, performance improvement, sexual harassment, and equal employment and maintaining a training calendar via PAYCOM. Assists in tracking data that is compliance relevant for the use of HR indicators such as employees completing the general and department specific orientations. Maintains compliance with all new employees’ orientations to include OIG exclusion list. Will assist Chief HR Officer on unique recruitment of physicians and key management positions. Assures any audit internal or external complies. Keeps I-9scurrent and maintains a tracking system to assure compliance. Will store and destroy records in accordance with the record retention plan. Will enter all new employees into PAYCOM and Compliatric. Use E-Verify for immigration compliance. Will be responsible to credential and recredential all other than clinical staff working with patients. Will ensure all documents are audit ready for FTCA and OSV.

Team communication and working relationship: Assists by providing general information regarding Workers Compensation, FMLA, and complying with all state and federal laws corresponding to these benefits. Responds to surveys such as labor and salaries. Reports on all new hires to the State agencies as per requirements. Photographs, prints, assigns employee I.D. number, barcode number and distributes new employee I.D. cards. Will be the primary back up to orientations and work make sure all the documents are secured and personnel actions completed. Works with payroll to process new employees into the payroll system. Assists with coworkers’ duties in their absences or upon request.

External communication and coordination of services: Coordinates exit interview for employees and assist in the interpretation of policies and perform duties as requested. Serves in committees assigned. Works with schools and other community organizations in external recruitment efforts. Attends community recruitment functions.

Demonstration of safe and professional conduct: Will participate in the execution of mandatory training clinic wide by actual hands on training, contacting a community representative, an internal resource and/or the coordination of the go to meeting system. Attends work on a regular and predictable schedule in accordance with clinic leave policy and performs other duties assigned. Responsible for their own safety as well as the safety of others.

POSITION DIRECTLY SUPERVISED: None

KNOWLEDGE, SKILLS, AND ABILITIES: (use of equipment, job related knowledge, language, etc.)

Knowledge of SC policies and procedures.

Knowledge of HRSA standards and Conditions of Participation.

Knowledge of PCMH Model

Knowledge of the principles and practices of human resource management

Knowledge of federal and state laws, rules and regulations.

Knowledge of Workers Compensation practices and record keeping.

Knowledge in providing effective Customer Service daily.

Knowledge of computer software (Microsoft Word, Excel, etc.) programs.

Knowledge in the use of electronic mail.

Skilled in the use of a computer.

Ability to read, write and spell accurately.

Ability to maintain an effective and professional working relationship with the public and co-workers.

Able to bend, stretch, stoop, push, pull and lift 20 lbs.

Able to operate a keyboard, telephone, and other office equipment.

Able to record, prepare and communicate appropriate reports.

Ability to evaluate applicant qualifications, to analyze job requirements, to prepare and revise job descriptions, and to explain policies and procedures to staff and the public.

Ability to apply performance improvement principles.

Ability to conduct trainings.

Ability to research topics and summarize findings.

Ability to maintain a positive work environment.

Ability to work in a fast-paced environment.

Ability to maintain a flexible work schedule.

Ability to maintain client and office confidentiality.

Ability to communicate in both English and Spanish.

Ability to provide transportation to work sites and other agencies.

MINIMUM QUALIFICATIONS/CERTIFICATES/LICENSES/REGISTRATIONS REQUIRED: Associate degree in human services/resources administration and a minimum of three years’ work experience in Human Resources. Preferably in healthcare or a bachelor’s degree in human resources administration with one year experience, preferably in health care. Experience may substitute for education year for year but must have been in healthcare.

SPECIAL INSTRUCTIONS: This position requires travel. Employee must provide transportation. If employee operates a personal motor vehicle in the performance of their official duties, the employee must possess a current valid Texas driver’s license for the appropriate type of vehicle and Texas Liability insurance. This position requires that an employee’s driving record be verified with law enforcement to ensure compliance with SC’s driving policy.

Due to the nature of SC Services, it may be necessary for employees to work extended hours or other variations of the usual shift to ensure adequate care to patients and to maintain service to the community.