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Human Resources Specialist
Description
Title: Human Resources Specialist
Position Number: 0080212
Hiring Unit: College of Tropical Agriculture and Human Resilience (CTAHR), Administrative Services Office
Location: Manoa Campus, Gilmore Hall
Date Posted: June 14, 2026
Closing Date: June 26, 2026, 11:59pm (HST)
Band: B
Salary: salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent
Other Conditions: Position is excluded form collected bargaining. All application materials should be submitted by June 26, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
Other Conditions: Position is excluded form collected bargaining. All application materials should be submitted by June 26, 2026, 11:59PM HST. Complete applications and required document attachments must be submitted before close of vacancy. Incomplete applications will not be reviewed by the hiring committee. Please see application instructions.
DUTIES AND RESPONSIBILITIES
1. *Responsible for all aspects of HR management and administration including, but not limited to, classification/compensation, recruitment and selection, onboarding, payroll, leaves, labor relations, and employee benefits.
2. Acts as the Chief HR Specialist for the College in the absence of the HR Manager.
3. *Prepares requests, monitors validity and manages immigration visa paperwork for international faculty, staff and visitors. Works with outside offices to process visa requests.
4. *Develops, trains and educates employees on human resource policies, procedures and benefits and general operations procedures.
5. *Administers FMLA leave and benefits on a timely basis.
6. *Manages, processes and maintains worker's compensation actions and temporary disability claims, and workplace accident data in order to with comply OSHA 300 and 310 reporting guidelines.
7. *Monitors employee performance appraisal/evaluation programs for executives and APTs. Trains department personnel and assists in identifying potential performance issues and addresses with supervisor in determining appropriate action plan.
8. Prepares and updates organization charts and functional statements according to established policies and guidelines, including reorganization requests.
9. Supports the HR Manager and department personnel committee on tenure, promotion and contract renewal procedures
10. Responds to unemployment insurance claims and inquires
11. Conducts workplace fact-finding investigations on informal/formal complaints/union grievances
12. Attends information/training sessions to keep abreast and updated on current trends and information related to human resources management.
13. Represents department on university-wide committees, projects and initiatives and professional development.
14. May serve as working supervisor and oversee other HR personnel staff including student assistants. Hires, assigns and coordinates work assignments, evaluates work performance and takes corrective action as needed.
15.Other duties as assigned
- Denotes Essential Functions
MINIMUM QUALIFICATIONS
1. Possession of a baccalaureate degree in human resources administration, business administration or related field and 3 year(s) of progressively responsible professional experience with responsibilities for human resources administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.
2. Considerable working knowledge of principles, practices and techniques in the area of human resources administration as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with human resources administration.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.
9. Ability to maintain confidentiality in accordance with federal and state laws and University of Hawaii policies.
DESIRABLE QUALIFICATIONS
1. Human resources experience at a higher education institution.
2. Familiarity with University of Hawaii systems such as PeopleSoft.
TO APPLY
by the closing date:
- a cover letter indicating how you satisfy the minimum and desirable qualifications,
- current resume,
- official transcripts confirming degree completion (copies acceptable; however official transcripts sent directly from the degree granting institution required upon hire), and
- Three (3) professional references (complete with contact information including e-mail address)
The application will be considered incomplete if materials are unreadable. Late or incomplete applications willnotbe considered. Note: If you have not applied for a position before using NEOGOV, you will need to create an account.
INQUIRIES: CTAHR Human Resources at ctahrhr@hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/
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