Hybrid Executive Assistant to CEO

Hybrid Executive Assistant to CEO/Office Manager, Atlanta, GA

A global company is looking for an Executive Assistant to support the CEO and assist with managing the office. The current EA has been in the role for 4 years. The role is hybrid: 4 days in-office, 1 day remote and the EA will have their own office.

About the Job:

• Serve as a liaison to the board of directors/owners and senior management teams
• Organize and coordinate executive outreach and external relations efforts
• Be the primary point of contact on all matters pertaining to the Chief Executive Officer
• Manage an active calendar of appointments
• Process expense reports
• Compose and prepare correspondence that is sometimes confidential
• Arranging complex and detailed travel plans, itineraries, and agendas, and compiling documents for travel-related meetings
• Work independently on projects, from conception to completion
• Manage presentations and gather information as necessary
• Assist with planning corporate events
• Supervise direct reports to ensure effective oversight and management of the office
• Travel to conventions and Board meetings 4 times a year.
• Coordinate and prioritize meetings for the CEO
• Run meetings and keep them on track and aligned with the agenda
• Create the agenda for senior leadership meetings
• Vet and prioritize the CEO’s emails
• Follow up with the executive team on projects and deadlines
• Some off-hour availability required

About You:

• Minimum of 5-10 years of experience supporting a C-Level executive
• BA/BS from a college or university a plus
• Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe Acrobat, and Social Media web platforms
• Strong communication skills: written and verbal
• Strategic thinker
• Understand the importance of confidentiality and trust when supporting a CEO
• Dynamic and proactive comfortable in a fast-paced environment.
• Polished, professional demeanor and the gravitas to interact with high-level executives
• Outstanding communication skills

Benefits and Perks:

Salary, Bonus, Benefits (medical, dental vision), 401K (Safe Harbor) , Cell phone reimbursement, Paid Vacation

Hours:

8:30 AM-5:30 PM