Hybrid Executive Personal Assistant to High Net Worth Individual - Port Ewen, NY - $100k-$130k + bonus

Hybrid Executive Personal Assistant to High Net Worth Individual - Port Ewen, NY - $100k-$130k + bonus

A private principal is seeking a highly organized and discreet Executive Personal Assistant to support both home life and professional commitments. This role sits at the center of the Principal’s day-to-day operations, managing calendars, preparing for meetings, tracking follow-ups, and ensuring seamless coordination across personal and work priorities.

The position oversees multi-property household operations, vendor management, property transitions, expense tracking, and documentation. Responsibilities also include preparing homes for arrivals and guests, supporting events, and serving as a trusted liaison between the Principal and household staff to ensure clear communication and consistent standards.

The Principal spends half the year on the West Coast, offering some remote flexibility during that time. When in residence, the role is primarily based at the family’s Port Ewen home on a hybrid schedule.

The ideal candidate thrives in a detail-oriented, high-expectation environment and brings discretion, warmth, strong organizational skills, and the ability to balance professionalism with a family-centered setting.

Primary Job Functions:

• Manage the Principal’s calendar, meeting preparation, travel blocks, and follow-ups across personal and professional commitments
• Coordinate day-to-day household operations across multiple properties, ensuring organization, readiness, and alignment with preferences
• Oversee vendors, service providers, and household staff to ensure quality, discretion, and seamless execution
• Prepare homes for arrivals, departures, guest stays, and seasonal transitions
• Track household expenses, procurement, inventory, and support financial documentation in partnership with accounting
• Maintain systems, checklists, protocols, and documentation to ensure repeatable, high-level execution
• Provide meeting briefs, summaries, and priority updates to keep the Principal organized and prepared
• Support planning and execution of events, holidays, and gatherings
• Serve as liaison between the Principal and household team members to ensure smooth communication and coordination
• Lead coordination efforts during property transitions and multi-location logistics

Required Skills:

• Minimum 7 years of experience as an Executive or Personal Assistant, ideally in a private household or supporting a high-net-worth individual/family.
• Ability to handle confidential information and interact with high-profile guests with poise and discretion.
• Exceptional organizational skills and the ability to manage multiple tasks and projects efficiently.
• Excellent verbal and written communication skills, with a professional demeanor and ability to maintain clear boundaries while being highly supportive.
• Comfortable with technology, able to manage calendars, appointments, and correspondence electronically.
• Willingness to be adaptable and flexible to changing schedules.

Compensation : $100,000 - $130,000 plus bonus, extraordinary benefits and perks.

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: bsedita@adviceny.com

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

Advice Personnel

*Celebrating 40 years as New York’s trusted boutique executive recruiting & staffing firm