Inbound Invoice Matching Senior Officer RYD Global (2023304)

Manage and Handle suppliers’ outbound deliveries ensure that all documents, PO, invoices and receiving slip are correct, valid, on time and are accurate regarding 3-way matching processes and SLA terms and conditions and taking the proper actions in order to achieve this purpose in order to authorize Finance AP team to debit supplier account with correct value.

Accountabilities

• Handle and facilitate inbound deliveries of suppliers according to assigned appointments from Receiving Planner in order to maintain DC availability and Supply Chain agility.

• Responsible on 2-way matching process by doing the matching between vendor’s Advanced Shipping Note (ASN) and Purchase Orders and take the proper action to mitigate the risk of discrepancies at delivery date.

• Prepare detailed appointment in WMS by registering SKUs \ quantities in order to enable DC operation team to start actual receiving process at the dock.

• Responsible on 3-way matching process by doing the matching between vendor’s invoice, Purchase Orders and receiving slip to get the final results of received quantities and variances if any.

• Identify, tackle and solve all discrepancies in suppliers’ invoices, purchase orders and\or receiving slip and take immediate proper action with concerned stakeholder in order to have smooth inbound steam of goods.

• Define type and value of reconciliation document may be required in case of variances, Credit note, Return note and Debit note and communicate it with suppliers.

• Deliver Matched deliveries’ documents to Finance – AP team via courier according to agreed time and frequency in SLA.

• Deliver Proof of Delivery to suppliers’ representative according to the case (matched – unmatched).

• Record, Update and Maintain receiving process’s related data in all systems and tools interfering the scope of work.

Employee’s duties are not limited only to the above-mentioned Accountabilities; he/she may perform other duties as assigned.

Worke Environment

• Indoors : 90%

• Outdoors : 10%

• Working Days : 5 Working Days

• Days off : 2 Days Off

• Working Hours : 7:00 AM – 5:00 PM (1 hour break)

Job Requirement