Indirect Procurement Specialist

JOB SUMMARY

To procure goods and services in accordance with the procurement procedure and objectives of DP World, thereby providing an efficient & effective support to the entire procurement functions.

Scope : Regional role - Indirect Procurement (operations & facilities)

Project Procurement (for expansion and new sites)

1. Facilities & Operations Procurement such as

• Facility maintenance services (cleaning, pest control, repairs, utilities support)
• Annual Maintenance Contracts (AMCs) for equipment and facility systems
• Facility management services and environmental health & safety requirements
• Office supplies, furniture, fixtures, and consumables

2. Warehouse Operational Requirements such as

• Material Handling Equipment (MHE) – forklifts, pallet jacks, storage systems
• Cooling systems, racking, safety barriers, warehouse infrastructure
• Service providers such as maintenance contractors, waste management, HVAC technicians

3. Vendor and Service Contracts such as

• Procurement and drafting of subcontractor agreements
• Negotiation of service contracts for operational needs
• Managing purchase orders, renewals, and performance of vendors

KEY RESPONSIBILITY

• To initiate and supervise procurement upon receipt of web requisitions and select the best suitable vendors to issue enquiries.
• To prepare a bid analysis to select the best suitable vendors based on price, delivery and specific adherence criteria.
• Negotiating with the selected vendor for reduction in prices leading to cost saving for the company
• .Create purchase orders, specifically accounted with agreed terms and conditions, item cost & delivery dates.
• To maintain, record, and vet new prospective vendor details and use this data to source alternative supplies at the most advantageous terms for DP World in relation to availability, cost and delivery periods
• Expedite all that have not met with the original delivery dates and update the end user of any agreed revisions.
• To ensure and arrange for collection of items for on time delivery.
• Liaise, negotiate & agree with the vendors for the re-supply of rejected items at no extra cost, therefore saving on any extra expenses that are likely to incur.
• To interact and liaise with Finance department on vendor enquiries, invoice payments, credit notes, cost revisions and invoice suspensions.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Education

• Bachelor’s Degree in Business Administration, Supply Chain Management, Logistics, Commerce, Finance, Industrial Engineering, or Operations Management or other related field.
• CIPS Level 3–4 or equivalent procurement/supply chain certification is preferred.

Technical Skills

• 4+ years of Experience in procurement, sourcing, bid analysis, and purchase order management,
• Should have previously worked in a large Manufacturing or Logistics organization
• Proficient in ERP/procurement systems (e.g. Oracle, SAP).
• Knowledge of vendor qualification, contract terms, and compliance procedures.

Commercial & Analytical Skills

• Strong negotiation skills to achieve cost savings.
• Ability to analyse bids, compare pricing, and assess value.
• Experience expediting deliveries and resolving supplier issues.

Stakeholder & Communication Skills

• Ability to liaise effectively with vendors and internal teams (finance, operations).
• Strong documentation, vendor management, and coordination skills.