Industries Manager 3 - Business/Procurement Manager

Description

• A current resume (indicating your related experience).
• A letter of interest (preferably no more than two pages) describing how you meet the qualifications and why you are an ideal candidate for this position.
• Three (3) professional references.

• Flexible schedules
• Comprehensive compensation packages
• Training and development opportunities
• The fulfillment of public service

Duties

This position, working collaboratively with internal and external stakeholders, contributes to the agency’s mission to improve public safety by positively changing lives by supporting the adequate supervision and accountability of incarcerated workers. Correctional Industries (CI) is committed to maintaining and expanding incarcerated work training programs which develop marketable job skills, instill and promote positive work ethics and reduce the tax burden of corrections. Correctional Industries works within the Reentry Division, providing people with focused success opportunities.

The Airway Heights Corrections Center, Correctional Industries Business/Procurement Manager, provides business services and support to Food Manufacturing, Food Service, Laundry, Optical, Textiles, Warehouse, Commissary and Transportation of goods to internal/external customers.

Primary Responsibilities include, but are not limited to:

• Directs the procurement activities to support CI Airway Heights Corrections Center Industries objectives as driven by Industries Managers and customer demand,
• Supervises the staff that manages vendor relations through implementing "Best Buy' practices to ensure raw materials and consumable cost are kept at the lowest possible price.
• Oversees the daily supervision of incarcerated individuals assigned to the business office in support of procurement activities and related functions.
• Follows agency procurement guidelines, develops, and maintains business office and procurement standard operating procedures (SOP).
• Has a complete working knowledge of all business, develops, and maintains business office and procurement Standard Operating Procedures (SOP).
• Ensure safety and security of incarcerated individual's workers in accordance with DOC Policy.
• Oversite of all accounting, financial reporting activities according to Correctional Industries (CI), Department of Corrections (DOC), and Office of Financial Management (OFM) policies.
• Implements agency fiscal policies to ensure the agency business decisions are sound.
• Prepare and submit required reports associated with month and fiscal year end in an accurate and timely manner.
• Oversees and acts as the backup of preparation of invoice, purchase order/vendor payment documents.
• Oversees, supervises capital assets and reporting equipment inventory for all AHCC CI industries.
• Assist the General Manager and Industries Managers in annual forecasting and asset replacement processes.
• Assist in the development of Decision Document for all AHCC CI industries.
• Researches and responds to any accounting variances as requested.
• Supervises, coaches on the performance of subordinate staff in a professional manner in accordance with DOC Core competencies.
• Supervises and assists in the Account Receivable (AR) process.
• May serve as the backup to the Industries Managers in times of absence.

• This position directs and collaborates with all AHCC Industry Managers.
• This position supervises staff and incarcerated individuals in all aspects related to procurement, accounts payable/receivable, budget forecasts, reviewing trial balances for accurate coding and variance analysis for cause.
• The AHCC CI Business Office performs as the site senior financial staff to ensure all financial transactions comply with DOC, CI and OFM policies, rules, and regulations.
• This position ensures all processes and operating procedures related to purchasing are following DOC/CI policy and related RCWs.
• The impact and consequence of error in this position include but are not limited to financial reporting and procurement inaccuracies that can lead to overspending and budget/forecast errors that could possibly lead to business failure.
• This position reports to the Airway Heights, Correctional Industries General Manager.
• Responsible for the management oversight and leadership of the incarcerated individuals work training programs managed by Correctional Industries located at Airway Heights Corrections Center.
• This position influences and impacts statewide policy and procedures and/or operations. Provides direction for assuring the efficiency, consistency, and accountability of the operations, programs, and services.
• This position gives direction and decisions that impact the viability of the work programs and training of incarcerated individuals, which increase the likelihood of successful reentry into the community. If the program fails to provide products and/or services that meet the communicated promise and/or values, the product and the program could fail. This failure could result in a loss of revenue, which could mean a loss of training opportunities for incarcerated individuals, loss of civilian jobs, and the potential closure of CI operations. Additionally, this position regularly makes financial decisions impacting the department.

• Manage day-to-day onsite organizational issues, safety and security requirements, personnel memorandums of agreement, and applicable regulations.
• Provides recommendations for equipment purchases, construction, Etc. and ensures that security and safety concerns, and incarcerated individuals issues are brought to the attention of the General Manager.
• This position develops and recommends changes to agency-wide and program specific budget related revenue, cost allocation, charge backs and cash flow.
• Develops and implements local operations directives that comply with collective bargaining agreements and policies.
• This position works closely with a diverse team of varied qualifications, expertise, and backgrounds, as well as with institutional leaders to ensure operations are met.
• Decisions taken to supervisors.
• This position will participate with executive management on complex issues involving financial policies and regulations.

• The operating budget or Correctional Industries/Airway Heights Corrections Center is $40,000,000.00 per year. This position is responsible for developing and implementing budget forecasts with oversight provided by Assistant Directors on budgetary and revenue issues.
• This position is responsible for ensuring CI senior management are aware of expenditures and payments, to safeguard agency, is not overspent. Develops AHCC site annual and supplemental budget requests that reflect and support the agency’s priorities.
• Reviews and makes recommendations for approval to the CI Director, Assistant Directors, and AHCC CI General Manager on various budget proposals submitted by industry managers.
• Prepares and submits all monthly financial statements and communicates financial data to CI HQ accounting, in an accurate and timely manner.
• Assists industry managers in developing annual financial forecasting and monitors forecast performance.
• Prepares and submits reports associated with month and fiscal year end.
• Conducts cost, volume, profit analysis, break even and sales mis analysis.
• Monitors weekly reconciliation for AHCC and HQ trial balances.
• Responsible for property management system for CI site (AHCC) capital assets and reporting equipment inventory.
• This position provides oversight and guidance associates with purchasing procedures in accordance with DOC Policy 200.050, CI Purchasing Directive and related RCWs.

Qualifications

Required Qualifications:

• High School Graduation or Equivalent.
• Two years of work experience in Business Management and/or accounting.
• Two years work experience working with MRP and/or ERP systems.
• Two years supervisory experience responsible for the direct supervision, performance feedback and evaluation of staff.
• Must be competent in Microsoft suite (outlook, Excel, Word)

• AA degree in accounting from college/university whose accreditations is recognized by the U.S Department of Education (USDE) or the County of Higher Education Accreditation (CHEA).
• Bachelor's degree in business administration and/or Accounting from a college or university whose accreditations is recognized by the U.S Department of Education (USDE) or the County of Higher Education Accreditation (CHEA).
• Experience in working in a correctional environment.

• This position is exempt from the Washington's civil service rules. Exempt employment is considered "at will", and there are no contractual employment rights. Exempt employees serve at the pleasure of the appointment authority.
• Maintain regular and reliable attendance
• Complete a felony disclosure form prior to employment and submit to a criminal background check.
• Successfully complete, within timeframes, employee orientation and all other mandatory, annual, in service and other required training.
• Provide physical residential address and home telephone number to the Department of Corrections.
• Become familiar and comply with all Department policies and procedures and Collective Bargaining Agreement as applicable.
• Must possess and maintain a valid driver's license.
• Submit to a drug testing in accordance with the agency policy.
• Must successfully complete the Correctional Worker Core (CWC) training program for interaction within the incarcerated population.

Supplemental Information

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year (12 in 2022 for Juneteenth)
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!